Software interfaces for seamless cost controlling.

The heterogeneous DACH real estate market is still characterized by isolated solutions. Consequently, individual data connections, known as interfaces, are frequently required. Data interfaces refer to the integration of software products with different file formats – and this is precisely where the problem lies. Many file formats are incompatible, preventing data from one software from being easily utilized by another. The so-called "interface problem" is a well-known issue and is considered perhaps the greatest obstacle to the digitalization of the real estate industry. New applications and tools are constantly emerging, utilizing diverse file formats, and it is then up to each individual company to standardize these disparate software and file formats and make them accessible to all users.

PROBIS provides a solution by leveraging its API REST capability, enabling seamless integration with any standard software. Furthermore, PROBIS positions itself as a comprehensive ecosystem for the real estate industry and a digital platform for all financial processes, requiring minimal connections to third-party systems.

And one of PROBIS's greatest advantages? Data automation significantly reduces the error rate. You do not need to manually enter data into the program; we retrieve it directly from its source, eliminating data storage redundancies. The validity and up-to-dateness of project data are ensured at all times when interfaces are utilized.

By developing and implementing ERP interfaces, we integrate your existing systems with our PROBIS controlling system to form a comprehensive solution. Data interfaces ensure that digital data remains consistent across various areas of your cost management, eliminating the need for duplicate entries by the user. ERP systems aim to represent as many internal business processes as possible. PROBIS offers the capability to synchronize similar data sets from the ERP system, including order and invoice information, payment details, and creditor data. Furthermore, the exchange of cash flow and expenditure data between the ERP system and PROBIS is also possible.

We also develop and implement GAEB and AVA interfaces. AVA systems provide the capability to comprehensively manage all processes related to tendering, contract awarding, and billing. PROBIS facilitates the integration of data from AVA systems via standardized GAEB interfaces. Additionally, this interface enables the linking of tender documentation, the import of bills of quantities, and the processing of invoices.

We can also integrate your existing Project Communication System (PKMS) with our PROBIS software. To achieve this, we develop and implement a dedicated PKMS interface. This interface eliminates redundant data entry across various application areas of your cost management.

The greatest 'interface challenge' with the future technology BIM (Building Information Modeling) often arises because BIM software is typically not compatible with other common software used by companies. PROBIS offers a solution in this regard. Through the development and implementation of BIM interfaces, we link intelligent planning data from the Building Information Model with our PROBIS controlling software. This interface enriches the datasets in PROBIS with BIM information.

The most widely used software for cost listing and control remains the spreadsheet program Excel. Through the development and implementation of Excel interfaces, we connect PROBIS with arguably the most renowned and widely used spreadsheet program globally. This allows for both data import from Excel and data export to Excel. The advantage of PROBIS? PROBIS is database-driven – not a spreadsheet program. While Excel spreadsheets offer a simple and quick method for controlling budgets, orders, and invoices, data volumes grow continuously throughout a project, and oversight can easily be lost, leading to significant potential for errors. Furthermore, many intelligent calculation automatisms, early warning systems, overviews, graphics, reports, and much more are naturally missing. PROBIS helps maintain oversight and minimize sources of error.

Complex construction projects generate extensive and intricate datasets. Manual data entry into PROBIS for these datasets is time-consuming and error-prone. PROBIS offers numerous import functionalities, enabling the seamless integration of data from third-party systems. Beyond PROBIS's diverse custom interfaces to external systems, the Excel/CSV interface is particularly valuable for dataset import. Fundamentally, we can integrate with any standard software to graphically process your data, benchmark it, and continuously monitor it through an alert system.

If you would like to learn more about the benefits of PROBIS and our digital cost management services, please contact us. We would be delighted to advise you!

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