A shared database for lenders, funds, and the monitor: budget, fund draws, construction progress, and covenants, all cross-checked before a tranche is released.
Monitored Construction Volume
Completed Projects Since 2014
Locations, from Munich to New York
Project Developers, Managers, and Financiers
Project Timer – Key Metrics from an Ongoing Engagement
The key performance indicators are determined by the mandating bank. Deviations are shown as percentage points relative to the plan. The values shown are for illustrative purposes only.
Each payment request is reviewed in light of the budget and construction progress.
The early-warning system reports deviations in real time.
Reports and payout requirements based on live data.
A single standard for all financing, from individual projects to portfolios.
Independent assessment against European benchmark data.
Tracking debt and equity item by item.
See which spaces are rented, reserved, or available.
Customizable widgets provide each stakeholder with their data.
From the initial report to handover—all in one process.
Site inspections and photos versus the contractor's reports.
Review invoices by trade and recommend approval.
Monthly cost monitoring until completion.
A shared database for lenders, funds, and the monitor: budget, fund draws, construction progress, and covenants, all cross-checked before a tranche is released.
Construction volume under supervision (equivalent to over €4 billion)
Completed Projects Since 2014
Locations, from Munich to New York
Project Developers, Managers, and Financiers
Project Timer – Key Metrics from an Ongoing Engagement
The key performance indicators are determined by the mandating bank. Deviations are shown as percentage points relative to the plan. The values shown are for illustrative purposes only.
Each payment request is reviewed in light of the budget and construction progress.
The early-warning system reports deviations in real time.
Reports and payout requirements based on live data.
A single standard for all financing, from individual projects to portfolios.
Independent assessment against European benchmark data.
Tracking debt and equity item by item.
See which spaces are rented, reserved, or available.
Customizable widgets provide each stakeholder with their data.
From the initial report to handover—all in one process.
Site inspections and photos versus the contractor's reports.
Review invoices by trade and recommend approval.
Monthly cost monitoring until completion.
Fund Allocation and Budget Management
Each fund drawdown is posted against the approved budget and financing plan, specifying the source and use of funds for each tranche.
AI Agent for Fund Disbursements
Checks each purchase order against the budget, contracts, and invoices, and flags discrepancies before approval.
Construction Progress Review
Construction progress is measured by the funds released, so that payments are never made before the work has been completed.
Risk Mitigation
Covenants, thresholds, and deviations are tracked in real time—each notification includes the name of the person responsible and the deadline.
PROBIS is an independent construction monitoring and cost consulting firm. For more than ten years, we have been carrying out monitoring projects for banks, institutional investors, and project developers in Europe, the United Kingdom, and the United States—and we developed our own financial management platform because the spreadsheets and PDFs we were given were the real problem.
Lenders, institutional investors, project developers, and technical consultants. Together with them, we develop the solution modules and benchmark data that underpin every budget assessment.
Pan-European Commercial Bank
PROBIS was commissioned by DER Bogen in Munich to manage costs and schedules as part of the project financing.
International Banking Group
Real estate financing, supported by standardized controls over the use of funds and bank-compliant reporting.
Commercial Bank · Greece
Cost and Quality Control for the Five-Star Hotel Bellevue in Cortina d’Ampezzo.
Specialized Real Estate Lender · Germany
Rely on PROBIS for a wide range of financing solutions—for end-to-end automation, regulatory-compliant data storage, and structured reporting.
Institutional Asset Manager
Monitoring of Commercial and Logistics Development at City Park in Vienna.
Sovereign Wealth Fund
Monitoring contract for the redevelopment of the Sturekvarteret in Stockholm.
State Bank · Germany
Technical monitoring and cost control for the Alte Akademie renovation project in downtown Munich.
Investment Manager · New York
110 William Street: Repositioning of a 32-story office building in Lower Manhattan.
Commercial Bank · Germany
Digital monitoring of costs, deadlines, and quality in accordance with a uniform reporting standard.
Global Investment Manager
Real estate investments, supported by portfolio-level management and cross-project benchmarking.
Institutional Investor
Development and rehabilitation projects are monitored according to a uniform standard, with real-time insight into how funds are being used.
Project Developer · Sustainable Offices
Developer of the East Side Tower in Berlin; builds office buildings equipped with comprehensive sensor technology.
Real Estate Services & Consulting
Project and cost management teams use PROBIS as a shared database across all client engagements.
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Airport operator
PROBIS serves as the central interface for project data across the entire Fraport system for multi-project programs.
A selection of current and recently completed monitoring projects in Europe, the United Kingdom, and the United States.
Lower Manhattan, New York
Repositioning a 32-story office building—a renovation carried out while the building remains in operation, in which phasing risks are just as significant as cost risks.
Sturekvarteret, Stockholm
The redevelopment of a historic city block around Stureplan into one of Scandinavia's most significant urban development projects.
Downtown Munich
Renovation of a historic building complex in the heart of Munich, in which quality, cost-effectiveness, and sustainability are given equal weight.
Cortina d'Ampezzo
New five-star hotel with approximately 80 rooms. Cost and quality control, as well as coordination between the developer, investor, and bank.
Friedrichshain, Berlin
A striking office tower on Warschauer Bridge, financed by pbb and leased by Amazon to serve as its European headquarters.
Belvedere Neighborhood, Vienna
A five-star hotel designed by Renzo Piano, financed by pbb, and managed in PROBIS as part of the cross-border SIGNA portfolio, with cash flow, multi-currency, and lender reporting.
Vienna
Construction of a new commercial and logistics park with an ambitious timeline and a precisely specified building envelope.
Munich
Construction of a new commercial and office complex, managed from the first drawdown of funds through to completion.
Munich
Phased renovation of an office complex with ongoing cost and schedule control.
European Quarter, Frankfurt
A 66-meter-tall residential tower with 21 stories and cascading terraces, designed by KSP Jürgen Engel Architekten and developed as a joint venture by Bauwerk Capital.
Budgets, purchase orders, projected costs, invoice allocation, and payment status—all in one system—so the committed funds balance is never just an estimate.
Planned versus actual progress, verified on-site. The milestone trend analysis shows not only that a deadline has been pushed back, but also where the delay began.
Critical deviations are detected early—with transparent alerts based on thresholds you set and a clear course of action for each one.
Whether it's a single property or an entire portfolio—the same standard applies. Cross-project comparisons are possible because the underlying cost structure is standardized.
Monitoring only works if the monitor, the borrower, and the bank are all looking at the same numbers. Each party sees the view it needs—based on its own permissions.
Client
Investor
Lender
Monitor
Bank
Transform the way you manage real estate financing and monitoring. The PROBIS AI Builder uses secure AI agents that automatically read and analyze your documents, extract key information, and seamlessly convert unstructured data into structured, actionable reports.
Speed up the phase leading up to the first funding request with AI agents that analyze project documentation, consolidate key data, and generate initial reports to assess feasibility within the budget and timeline.
Optimize ongoing monitoring with intelligent document automation. AI Builder automatically reads and processes fund drawdown requests, G702/G703 documents, contracts, and other important documents—without any manual data entry.
Easily put data into context. AI Builder combines extracted document data with the monitor’s latest comments and expert assessments to create structured monitoring reports—ensuring that every approval is backed by verifiable progress.
All your construction projects in one workspace—every funding request checked against the contract, every report ready when you need it.
Every construction project you finance is located in a single workspace. Open one, and you'll see the complete loan structure, down to each individual line item.
Your borrower's loan budget, costs, revenues, and cash flow—linked to drawdown milestones and each project phase.
See the projected revenue and how your borrower's budget is tracking against the forecast—before anything takes you by surprise.
Upload the G702 or G703, add the supporting documents, and bundle everything together. Your complete cash balance as of that date is ready for approval.
Each figure is cross-checked against the contract and verified immediately. Everything is organized by fund drawdown, so you know where each one stands at all times.
Your monthly report has already been drafted. The AI revises each section in seconds—or simply describe the report you want, and the AI will compile the data for you.
Construction progress and the schedule are updated automatically and continuously. From the first funding request to the final report—everything is in one dashboard.
Financial, monitoring, and management reports are generated directly from the project database—this allows for ongoing monitoring of disbursement requirements rather than treating it as a task to be completed at the end of the month. The early-warning system covers the utilization of debt and equity capital, leasing and sales status, contracts, planning phases, construction progress, and deadlines.
Widget-based reporting tailored to your company’s standards—project metrics, status, indicators, and the monthly report all in one view.
On-demand portfolio overview—with a transferable standard across all projects and customer-specific cost databases in the background.
Threshold exceedances appear as warning messages indicating the deviation, trend, and affected cost group—not as a line item in the appendix.
Import and export via your management systems using the REST API—this way, the monitoring results are integrated into the systems your teams already use.
Each indicator answers a question about the same overall budget—which makes them comparable across a portfolio. Your credit team determines which ones apply and what the thresholds are.
The portion of the total budget that has already been disbursed, relative to the progress of construction. Has more money been disbursed from the financing than the building has grown?
Progress measured against the total budget. What percentage of the total budget was actually spent on completed work?
How much of the total budget has already been contractually allocated. This is usually the first indicator that a cost problem is looming.
How far along the design and planning are. A minimal amount of planning combined with a high percentage of contracted work is a reliable early indicator of upcoming change orders.
The portion of the space intended for lease or sale that has been allocated to date—the revenue side of the commitment, in the same reporting cycle as the cost side.
Real-time scoring of projects and portfolios, as well as monitoring of the ESG measures agreed upon in the financing documentation.
Sample values from our benchmark database. In an active project, they are dynamically retrieved from the project database.
Real estate financing and monitoring are structurally fragmented. A single development can involve numerous project stakeholders and generate significant amounts of data as well as extensive reporting requirements. This is precisely where cost overruns lurk until they become too expensive to absorb.
Accessing Live Data Without a Monitor
Every synchronization step between systems is a point where a number can change without being noticed.
With PROBIS Monitoring
Funds will be released only upon verification that the work has been completed.
“Real-time construction monitoring and standardized reporting enable us to identify and mitigate financial risks before they escalate—providing the clarity, standards, and control we need for effective risk and financial oversight.”
During a no-obligation initial consultation, we’ll discuss your project and your financial situation and determine whether independent monitoring would be beneficial for you. If you’d like to proceed, we’ll then review your documents and assess the budget, the key cost risks, and the appropriate scope of monitoring.
Please tell us about your project during a brief conversation. No documents are required.
If you would like to proceed, please send us the project documents and the term sheet. An NDA can be provided upon request.
We review the budget and identify the cost drivers that pose the greatest risk.
You will receive a proposal regarding the scope of monitoring for this funding.
🔒 Your documents will be treated confidentially. An NDA can be provided upon request.
Do you already have the necessary documents ready? Request a monitoring proposal directly
