The construction cost software offers numerous functions that ensure the achievement of your project objectives:

Transparency, clarity, up-to-dateness, and accountability are just some of the areas where PROBIS provides an overview. Risk minimization, structure, and cost certainty can also be ensured at all times.

For developers, banks, and investors, the effectiveness and cost transparency of an entire project portfolio are paramount. The digital platform's cloud-based project controlling offers various functionalities to ensure comprehensive coordination of all financial processes and robust benchmark analysis:

• Overview of project totals for all real estate projects
• Analysis across n-dimensions (DIN, TOTEX, company, etc.)
• Capability for cross-project analyses
• Plan-actual comparison between individual projects.
• Defining cost benchmarks as the foundation for subsequent cost estimations.

A construction cost software provides the capability to select and benchmark various projects from a portfolio. Projects can be filtered and compared based on any number of project attributes or dimensions.

Example Project Attributes for cross-project multi-project controlling and monitoring:

• Country
• Region/City
• Funds
• Processor
• Type (Commercial, Retail, Residential, Micro-apartments)

Example Dimensions for cross-project multi-project controlling and monitoring:

• Cost Group DIN/ÖNORM
• Standard Specification Book
• Total Expenditures (Totex) (Capex, Opex, TI, etc.)
• Company
• Cost Objects
• Total Investment Costs (TIC)
• Building Component
• Equity (EK) / Debt Capital (FK)
• Planner
• Level
• Freely extensible filter criteria, etc.

Minimizing risks and enhancing cost certainty does not imply their complete elimination. Rather, it is crucial to identify potential risks early to implement proactive countermeasures. Construction cost software adheres to this principle, providing features capable of identifying and monitoring specific risk indicators. This establishes an automated early warning system that delivers customized alerts in the event of a cost overrun.

Early Warning Systems

Early warning systems streamline cost control and decision-making. Customizable thresholds for traffic light indicators minimize errors and ensure cost certainty.

Contract Management

Contractual agreements between contractors and clients define a project structure that requires management down to the lowest level (item level). Contract management involves not only the comprehensive processing of data linked to these contracts but also the administration of change orders within the scope of change order management. This includes the management and forecasting of change orders based on their current status – from initial provision (reserve) and anticipated new requests to the evaluation of submitted change order claims (Status: Reserve, Budgeting, Expected, Registered, Submitted, Reviewed, Commissioned, and Canceled).

Beyond administrative and control functions, the clear presentation of contracts is a crucial component of effective contract management. Leveraging standardized overviews, PROBIS facilitates the comprehensive reporting of contracts and their underlying structures.

Change Order Management

Change orders and forecasts can be managed through various statuses within the change order management module.

– from contingency planning for change orders (reserve) and anticipated change orders to the evaluation of submitted claims. Your data can be tracked via change order management (including the main contract with additions and change orders), and the status of each change order can be controlled at the item level with all detailed information.

A change order represents a contract amendment agreed upon after the initial contract signing. The sum of the change order must be presented separately, as it inherently carries the risk of incurring additional project costs. Implementing explicit change order management, with distinct statuses and a separate evaluation of change order claims, mitigates this risk.

Through detailed line-item budgeting at every level, change orders impacting financial planning (e.g., anticipated additional services) can be budgeted and effectively managed. These change orders are not presented separately but are integrated into the main contract, forming a reliable basis for controlling budget adherence via contract forecasting. In PROBIS, change orders are also reconciled with the forecast, thereby integrating into the overall cost controlling framework.

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