"The software alone is just the beginning" – PROBIS is the digital one-stop-shop for project controlling

The digital transformation of quantity surveying and benchmarking processes appears straightforward at first glance. One simply implements the appropriate software, and digital cost management can begin. However, it is not quite that simple. The software alone is not a guarantee for successful project controlling. In addition to the software, which forms the framework of project management, structures, workflows, and cost planning must be considered.

‍

Which processes can be digitized using project controlling software?

What are the potential pitfalls?

What steps are necessary to achieve fully digital cost monitoring?

‍

We address these and other questions in the following blog post.
‍

Consulting

‍

However, the software alone represents only a fraction of the digitalization of monitoring processes. Cost certainty, risk mitigation, and revenues are only assured through meticulous planning and structuring of your real estate projects. Therefore, at PROBIS, we are committed to providing advisory support to our clients during software implementation. It is crucial to guide users in structuring and optimizing digital processes and comprehensive management. The specialized expertise of our client consulting team is derived from all sister companies operating under the PROBIS/emproc umbrella. This extensive experience pool enables holistic consulting and covers the entire service spectrum for the real estate industry.

We not only provide software developed by controllers for controllers, but also offer the essential consulting services to collaboratively establish a structure that guarantees your project success. A prime example is 'Process Mapping,' through which digital processes and workflows are meticulously defined.

To achieve this, it is first necessary to define and plan the role of a business unit and its resources within a project, identify who is responsible for project execution, and determine the standard by which a digital business process should be completed. Defining and optimizing digital workflows subsequently ensures clear allocation of responsibilities and accountabilities. This prevents time delays and increases cost certainty. Furthermore, optimizing processes such as invoice verification can ensure compliance with discount deadlines and avoid unnecessary late payment fees.

Data Migration

‍

Few companies or projects immediately begin using a digital controlling tool from the outset. Consequently, over time, a large volume of data from ongoing or completed projects accumulates, which must first be integrated into the new project controlling tool. These data often play a crucial role in planning new projects and defining KPIs. This is where many users encounter challenges. The consolidation and transfer of data from legacy applications and Excel files are typically time-consuming and frequently lead to issues of data inconsistency. Yet, data consistency is key to cost certainty. Only consistent data provides the necessary information to ensure transparency and completeness. To address this, PROBIS specialists verify the completeness of your project data prior to implementation and advise you on establishing new digital processes. Even before you commence your project work with PROBIS, we support and guide you towards project success. Establishing foundational elements before project execution is our top priority.

Consulting, processes, data migration, process mapping, interfaces and reporting – all these aspects can present challenges for the successful implementation of project controlling software. At PROBIS, we are committed to guiding our clients through all these processes, serving as a one-stop-shop for continuous advisory support. Our experts bring years of experience in controlling to assist you with your digital projects. Our service portfolio ranges from cost planning, data validation, data migration, process mapping, and consulting to software implementation, training, management, and comprehensive reporting.

‍

‍