Data Protection
1. Data Protection at a Glance
General Information
The following guidelines provide a concise overview of how your personal data is processed when you visit our website. Personal data refers to any information that can be used to identify you personally. For comprehensive details on data protection, please refer to our Privacy Policy, linked below this text.
Data Collection on Our Website
Who is responsible for data collection on this website?
Data processing on this website is carried out by the website operator. You can find their contact details in the imprint of this website.
How do we capture your data?
Your data is collected, in part, through information you provide to us. This may include, for instance, data entered into a contact form.
Other data is automatically collected by our IT systems when you visit the website. This primarily includes technical data (e.g., internet browser, operating system, or time of page view). This data is collected automatically as soon as you enter our website.
How We Utilize Your Data
Some data is collected to ensure the flawless operation of the website, while other data may be utilized to analyze user behavior.
What rights do you have regarding your data?
You retain the right at any time to obtain information free of charge regarding the origin, recipients, and purpose of your stored personal data. Furthermore, you have the right to request the correction, blocking, or deletion of this data. For these matters, as well as any further questions concerning data protection, you may contact us at any time using the address provided in the imprint. Additionally, you have the right to lodge a complaint with the competent supervisory authority.
Furthermore, you have the right, under certain circumstances, to request the restriction of the processing of your personal data. For details, please refer to the privacy policy under 'Right to Restriction of Processing'.
Analytics Tools and Third-Party Tools
When you visit our website, your browsing behavior may be statistically analyzed. This is primarily achieved through the use of cookies and analytical programs. The analysis of your browsing behavior is generally anonymous and cannot be traced back to you.
You may object to this analysis or prevent it by refraining from using certain tools. Detailed information on these tools and your options for objection can be found in the following privacy policy.
2. General Notes and Mandatory Information
Data Protection
The operators of these pages take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with statutory data protection regulations and this privacy policy.
When you use this website, various personal data are collected. Personal data are data with which you can be personally identified. This privacy policy explains what data we collect and what we use it for. It also explains how and for what purpose this occurs.
Please note that data transmission over the internet (e.g., via email communication) may exhibit security vulnerabilities. Absolute protection of data from third-party access cannot be guaranteed.
Information on the Responsible Party
The responsible entity for data processing on this website is:
PROBIS Software GmbH
Zielstattstr.19
81379 Munich
Phone: +49 8151 971 497 0
Email: info@prob.is
The controller is the natural or legal person who, alone or jointly with others, determines the purposes and means of the processing of personal data (e.g., names, email addresses, etc.).
For questions regarding data protection, our Data Protection Officer is at your disposal:
Katharina Scholl
c/o intersoft consulting services AG
Beim Strohhause 17
20097 Hamburg
Additionally, you can reach the Data Protection Officer via email at privacy@probis.de
Revocation of your consent to data processing
Many data processing operations are only permissible with your explicit consent. You may revoke any consent previously granted at any time. An informal notification via email to us will suffice. The legality of data processing performed prior to your revocation remains unaffected.
Right to object to data collection in specific cases and to direct marketing (Art. 21 GDPR)
If data processing is carried out on the basis of Art. 6 para. 1 lit. e or f GDPR, you have the right to object to the processing of your personal data at any time for reasons arising from your particular situation; this also applies to profiling based on these provisions. The respective legal basis on which processing is based can be found in this privacy policy. If you object, we will no longer process your affected personal data unless we can demonstrate compelling legitimate grounds for the processing that override your interests, rights, and freedoms, or the processing serves the assertion, exercise, or defense of legal claims (objection according to Art. 21 para. 1 GDPR).
If your personal data is processed for direct marketing purposes, you have the right to object at any time to the processing of your personal data for such marketing. This also applies to profiling, insofar as it is associated with such direct marketing. If you object, your personal data will no longer be used for direct marketing purposes (Right to object pursuant to Art. 21 Para. 2 GDPR).
Right to complain to the competent supervisory authority.
In the event of GDPR violations, data subjects have the right to lodge a complaint with a supervisory authority, particularly in the Member State of their habitual residence, place of work, or the location of the alleged infringement. This right to complain exists without prejudice to other administrative or judicial remedies.
Right to Data Portability
You have the right to have data, which we process automatically based on your consent or in fulfillment of a contract, handed over to yourself or to a third party in a common, machine-readable format. If you request the direct transfer of data to another controller, this will only be done if technically feasible.
SSL/TLS Encryption
This website utilizes SSL/TLS encryption for security reasons and to protect the transmission of confidential content, such as orders or inquiries you send to us as the site operator. You can identify an encrypted connection by the browser's address bar changing from “http://” to “https://” and by the lock symbol in your browser line.
If SSL or TLS encryption is activated, the data you transmit to us cannot be read by third parties.
Right to Access, Restriction, Erasure, and Rectification
Within the framework of applicable legal provisions, you have the right at any time to obtain free information about your stored personal data, its origin and recipients, and the purpose of data processing, and, if applicable, a right to rectification, blocking, or erasure of this data. For this and further questions on the topic of personal data, you can contact us at any time at the address provided in the imprint.
Right to Restriction of Processing
You have the right to request the restriction of the processing of your personal data. For this, you can contact us at any time at the address provided in the imprint. The right to restriction of processing exists in the following cases:
- If you dispute the accuracy of your personal data stored with us, we generally require time to verify this. For the duration of the review, you have the right to request the restriction of the processing of your personal data.
- If the processing of your personal data occurred or is occurring unlawfully, you can request the restriction of data processing instead of deletion.
- If we no longer require your personal data, but you need them for the exercise, defense, or assertion of legal claims, you have the right to request the restriction of processing of your personal data instead of deletion.
- If you have lodged an objection pursuant to Art. 21 (1) GDPR, a balancing of your interests against ours must be carried out. As long as it has not yet been determined whose interests prevail, you have the right to request the restriction of processing of your personal data.
If you have restricted the processing of your personal data, these data – apart from their storage – may only be processed with your consent or for the assertion, exercise, or defense of legal claims, or for the protection of the rights of another natural or legal person, or for reasons of important public interest of the European Union or a Member State.
Right to object to promotional emails
The use of contact data published within the scope of the imprint obligation for sending unsolicited advertising and information materials is hereby objected to. The operators of these pages expressly reserve the right to take legal action in the event of unsolicited sending of advertising information, such as spam emails.
3. Data Collection on Our Website
Cookies
These internet pages partly use so-called cookies. Cookies do not harm your computer and contain no viruses. Cookies serve to make our offering more user-friendly, effective, and secure. Cookies are small text files that are stored on your computer and saved by your browser.
Most of the cookies we use are “session cookies”. They are automatically deleted after your visit. Other cookies remain stored on your device until you delete them. These cookies enable us to recognize your browser on your next visit.
You can configure your browser to be informed about the placement of cookies, to allow cookies only in individual instances, to generally exclude the acceptance of cookies or for specific cases, and to activate the automatic deletion of cookies upon browser closure. Deactivating cookies may restrict the functionality of this website.
Cookies that are necessary for carrying out the electronic communication process or for providing certain functions desired by you (e.g., shopping cart function) are stored on the basis of Art. 6 Para. 1 lit. f GDPR. The website operator has a legitimate interest in storing cookies for the technically flawless and optimized provision of its services. Insofar as other cookies (e.g., cookies for analyzing your browsing behavior) are stored, these will be treated separately in this privacy policy.
Server Log Files
The site provider automatically collects and stores information in so-called server log files, which your browser automatically transmits to us. These include:
- Browser Type and Version
- Operating System Used
- Referrer URL
- Hostname of the accessing computer
- Server Request Time
- IP Address
No merging of this data with other data sources is performed.
The collection of this data is based on Art. 6 para. 1 lit. f GDPR. The website operator has a legitimate interest in ensuring the technically flawless presentation and optimization of their website, which necessitates the collection of server log files.
Contact Form
If you submit inquiries to us via the contact form, your details from the inquiry form, including the contact information you provided, will be stored by us for the purpose of processing the inquiry and for any follow-up questions. We will not share this data without your consent.
The processing of data entered into the contact form is therefore carried out exclusively on the basis of your consent (Art. 6 para. 1 lit. a GDPR). You can revoke this consent at any time. An informal notification via email to us is sufficient. The legality of the data processing operations carried out until the revocation remains unaffected by the revocation.
The data you enter in the contact form will remain with us until you request its deletion, revoke your consent for storage, or the purpose for data storage ceases to apply (e.g., after your request has been fully processed). Mandatory legal provisions – particularly retention periods – remain unaffected.
Inquiry by email, phone, or fax
If you contact us via email, telephone, or fax, your inquiry, including all resulting personal data (name, inquiry), will be stored and processed by us for the purpose of handling your request. We will not share this data without your consent.
The processing of this data is based on Art. 6 para. 1 lit. b GDPR, provided that your inquiry is related to the fulfillment of a contract or is necessary for the implementation of pre-contractual measures. In all other cases, processing is based on your consent (Art. 6 para. 1 lit. a GDPR) and/or on our legitimate interests (Art. 6 para. 1 lit. f GDPR), as we have a legitimate interest in the effective processing of inquiries addressed to us.
The data you send to us via contact inquiries will remain with us until you request its deletion, revoke your consent for storage, or the purpose for data storage ceases to apply (e.g., after your request has been fully processed). Mandatory legal provisions – particularly statutory retention periods – remain unaffected.
4. ANALYSIS TOOLS AND ADVERTISING
Google Analytics
This website uses functions of the web analytics service Google Analytics. The provider is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.
Google Analytics uses so-called "cookies." These are text files stored on your computer that enable an analysis of your use of the website. The information generated by the cookie about your use of this website is usually transmitted to a Google server in the USA and stored there.
The storage of Google Analytics cookies and the use of this analysis tool are based on Art. 6 para. 1 lit. f GDPR. The website operator has a legitimate interest in analyzing user behavior to optimize both its web offering and its advertising.
IP Anonymization
We have activated the IP anonymization function on this website. As a result, your IP address will be truncated by Google within member states of the European Union or other contracting states of the Agreement on the European Economic Area before being transmitted to the USA. Only in exceptional cases will the full IP address be transmitted to a Google server in the USA and truncated there. On behalf of this website's operator, Google will use this information to evaluate your use of the website, compile reports on website activities, and provide other services related to website and internet usage to the website operator. The IP address transmitted by your browser as part of Google Analytics will not be merged with other Google data.
Browser Plugin
You can prevent the storage of cookies by adjusting your browser software settings; however, we must inform you that in this scenario, you may not be able to fully utilize all functions of this website. Furthermore, you can prevent Google from collecting data generated by the cookie and related to your website usage (including your IP address), as well as Google's processing of this data, by downloading and installing the browser plugin available at the following link: https://tools.google.com/dlpage/gaoptout?hl=de.
Right to object to data collection
You can prevent Google Analytics from collecting your data by clicking the following link. An opt-out cookie will be set, which will preclude the collection of your data during future visits to this website: Deactivate Google Analytics.
For more information on how Google Analytics handles user data, please refer to Google's Privacy Policy: https://support.google.com/analytics/answer/6004245?hl=de.
Data Processing
We have concluded a data processing agreement with Google and fully implement the strict requirements of the German data protection authorities when using Google Analytics.
Retention period
User and event-level data stored by Google, linked to cookies, user identifiers (e.g., User ID), or advertising IDs (e.g., DoubleClick cookies, Android advertising ID), will be anonymized or deleted after 14 months. Further details can be found at the following link: https://support.google.com/analytics/answer/7667196?hl=de
5. PLUGINS AND TOOLS
Google Web Fonts
This site uses so-called Web Fonts, provided by Google, for the consistent display of typefaces. The Google Fonts are installed locally, meaning no connection to Google's servers is established.
Our website utilizes features of the LinkedIn network. The provider is LinkedIn Corporation, 2029 Stierlin Court, Mountain View, CA 94043, USA.
You can recognize the plugins by the corresponding LinkedIn logo. They are used to establish a direct connection between your browser and the LinkedIn server. This informs LinkedIn that you have visited our page with your IP address.
If you click the 'LinkedIn button' and are logged into your LinkedIn account, you can link the content of our pages with your LinkedIn profile. We would like to point out that, as the provider of these pages, we have no knowledge of the content of the transmitted data or its use by LinkedIn.
Further information on this can be found in LinkedIn's Privacy Policy.
If you are logged in to LinkedIn, you can deactivate data collection at any time.
Our website integrates plugins from Twitter Inc. (Twitter). You can identify these Twitter plugins (tweet button) by the Twitter logo displayed on our page.
Pages incorporating Twitter social plugins establish a direct connection with Twitter's servers via your browser upon access. This transmits information to Twitter indicating that the page containing the social plugin has been accessed by you. If you are logged into Twitter at the time of access, your visit to our pages and all interactions related to the social plugins (e.g., clicking the "Tweet" button) may be linked to your Twitter profile and stored by Twitter. Even without a Twitter profile, it is possible that Twitter stores your IP address. For information regarding the purpose and scope of data collection, processing, and use by Twitter, please refer to Twitter's privacy policy. This policy also provides an overview of the settings available in your personal Twitter profile to protect your privacy and outlines your associated rights.
To prevent Twitter from collecting the aforementioned data during your visit to our website, please log out of Twitter before accessing our site. Further details can be found in Twitter's Privacy Policy.
YouTube
Our website integrates videos from YouTube. The operator is Google Ireland Limited ("Google"), Gordon House, Barrow Street, Dublin 4, Ireland.
As soon as you play a YouTube video on this website, a connection to YouTube's servers is established. This transmits to the YouTube server which of our pages you have visited. If you are logged into your YouTube account while visiting our website, you enable YouTube to directly associate your browsing behavior with your personal profile. You have the option to prevent this by logging out of your YouTube account.
Furthermore, once you start playing a video, YouTube may place various cookies or similar recognition technologies on your device.
Under certain circumstances, additional data processing operations may be triggered after you start playing a YouTube video, which is beyond our control.
Further information on how YouTube handles user data can be found in YouTube's Privacy Policy.