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AI-Powered Cost Control and Cost Management
A platform for budgets, contracts, forecasts, and cash flow across all projects and portfolios, featuring AI that flags risks before they add up.
Backed by
AI-Powered Cost Control and Cost Management
PROBIS is software for cost control and financial management of real estate projects, featuring budgets, contracts, and forecasts in a central database, as well as AI that identifies risks early on before they result in additional costs.
Built For
Compare each item with cost data from over 2,000 comparable projects before committing capital.
Each draw request is checked against budget, contracts, and progress before funds are released.
Cost, schedule, and progress across every loan in one view, with standardized reporting.
Early-warning scoring surfaces overruns and delays while there is still time to act.
Identify risks early. Report with a click. Finance with confidence.
Committed and spent against the approved budget, project by project.
Compare live forecasts with the approved budget so that a declining margin is noticed before it turns into a loss.
Cost overruns and delays are assessed as soon as they are identified and prioritized across the portfolio.
Export quarterly reports directly from live project data without having to merge them manually.
Keep an eye on capital. Spot deviations early. Report with confidence.
Search through 20 years of cost history from over 2,000 projects by asset class, size, and region.
An AI agent checks every incoming change order against budget, contract, and deadlines and has an updated forecast ready for your approval.
Invoices are matched to contracts and budgets and routed through approval automatically, with no spreadsheet chase.
AI Reporting turns live project data into reports ready for clients. You review, sign off, and send.
Review addenda. Approve invoices. Send reports.
Model scenarios side by side and benchmark them against your own past projects before you acquire the site.
Contracts, amendments, and change orders, linked to budget and searchable.
Plan capital and operating costs over the full hold period, so return still holds after hand-over.
AI reporting turns live project data into investor- and lender-ready reports. You review, sign off, and send.
Choose the best option. Consolidate your obligations. Secure your return.
Every property and every asset class in a consolidated, up-to-date portfolio, with occupancy rates at a glance.
Track property values, investments, and operating costs against the budget and forecast, property by property.
CAPEX, OPEX, and financing structure over time, from equity to the remaining reserve.
Import and export in both directions so that your models remain connected to live data.
One view. Every object. Always up to date.
The Problem
It all starts with a small cost variance. It’s easy to overlook, and it’s quickly put off until later—until it turns into a big problem.
The Problem
It all starts with a small cost variance. It’s easy to overlook, and it’s quickly put off until later—until it turns into a big problem.
Projects
Projects
A central database for informed decision-making
A database
What's Changing
All reports are based on the same central database. This ensures that all teams work with consistent, up-to-date figures that serve as a reliable basis for joint decisions.
Any deviation is reported in the month in which it occurs, not in the next report.
Forecasts are updated based on actual contract and billing data, not through manual updates.
Reports for investors and governing bodies are generated from the same real-time data that your team uses.
Each project is consolidated into a portfolio overview without the need for manual consolidation.
PROBIS Expert provides us with a central interface for all project-specific data exchange within the Fraport AG system. All data formats from the various databases converge in PROBIS, enabling modern project management that meets the requirements of a multi-project environment.
Stephanie Pudwitz
Managing Director
PROBIS provides an unprecedented comprehensive overview of proforma, from acquisition to asset management.
Sean Wright
Investment Principal, JLL Spark Global Ventures
Berlin is a vibrant metropolis whose historic city center, like no other, symbolizes the coming together of a diverse array of people and cultures. To successfully develop projects in such an environment, the history of the location is just as important to us as its future. …Innovative cost management is a key factor for success in this ambitious construction project.
Daniel Havers
Managing Director
The transformation of the two former barracks sites into the vibrant and urban 'York-Quartier' and 'Oxford-Quartier' city districts represents a significant urban development initiative in the expanding city of Münster. ...PROBIS software provides robust support, ensuring our individual requirements are accommodated to the fullest extent possible.
Stephan Aumann
Managing Director
PROBIS has become our central platform where all our projects come together. Today, we can see at a glance where we stand: across projects, in a comparable way, and without having to juggle Excel spreadsheets.
Markus Dieglemann
Managing Partner
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Working with PROBIS’s construction monitoring tool has significantly strengthened our risk management. Thanks to real-time construction monitoring and standardized reporting tools, we proactively identify and mitigate financial risks.
Marc Bonner
Director
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What AI Really Does
Report a cost shortfall in the month it occurs, not when it is reported.
Recalculate the full cost estimate whenever a change is made.
Identifies schedule and cost risks together before they turn into claims.
Compare your budget to over 2,000 similar projects in seconds.
Automatically reconciles incoming invoices with contracts and obligations.
Automatically forwards approvals to the appropriate person as soon as a threshold is reached.
Interfaces
PROBIS retrieves data directly from the source. This ensures that the data is always valid and up-to-date, without the need for duplicate data maintenance. Every relevant interface is integrated using modern technology, without requiring you to replace the systems you already use.
Learn more →
Onboarding
No need for time-consuming preliminary analyses or months of onboarding: Here’s how scattered data is turned into meaningful live dashboards.
Phase 1
Cost structure and chart of accounts will be mapped to your existing system, not ours.
Phase 2
ERP, banking, and document sources are integrated via existing interfaces.
Phase 3
Historical data is loaded and benchmarked, and forecasts are compared against known results.
Phase 4
Your team, your investors, and your board all see the same real-time figure.
Build it yourself or buy it
Twenty years of experience in project cost management, proven workflows, and benchmarks—versus developing a solution in-house that starts from scratch.
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Spreadsheet
PROBIS
| Criterion | Spreadsheet | Silo solutions | ERP Add-On Module | PROBIS |
|---|---|---|---|---|
| Time Remaining Until Live Operation | Never really “live” | Weeks, but only for one task | Months of Configuration | 4 Phases, Entire Life Cycle |
| Portfolio Overview | Manual Aggregation | Only individual projects | Built for accounting, not for costs | Native, in real time |
| AI Benchmarking | Doesn't exist | Rare and isolated | Not a core function | Integrated across more than 2,000 projects |
| Audit Compliance | "Final_v14_real" | Per tool, not split | Accounting level, not cost level | Every change, every user |
Build it yourself or buy it
Twenty years of experience in project controlling, proven workflows, and benchmarks—versus a custom-built solution that starts from scratch.
Spreadsheet
PROBIS
| Criterion | Spreadsheet | Silo solutions | ERP Add-On Module | PROBIS |
|---|---|---|---|---|
| Time Remaining Until Live Operation | Never really “live” | Weeks, but only for one task | Months of Configuration | 4 Phases, Entire Life Cycle |
| Portfolio Overview | Manual Aggregation | Only individual projects | Built for accounting, not for costs | Native, in real time |
| AI Benchmarking | Doesn't exist | Rare and isolated | Not a core function | Integrated across more than 2,000 projects |
| Audit Compliance | "Final_v14_real" | Per tool, not split | Accounting level, not cost level | Every change, every user |
| Structures in accordance with DIN 276 / HOAI | Manual Assignment | Rarely supported | Not built for construction cost classifications | Natively integrated |
Security & Compliance
Financial data for real estate projects must meet the requirements of lenders, investors, and regulatory authorities. Our risk management framework withstands even the most thorough scrutiny, going far beyond simple checklists.
Security & Compliance
Financial data for real estate projects must meet the requirements of lenders, investors, and regulatory authorities. Our risk management framework withstands even the most thorough scrutiny, going far beyond simple checklists.
Prices
Our pricing is based on your portfolio, not on the number of users. Contact us to discuss a quote tailored to the size of your portfolio.
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