We manage rental ledgers as well as lease and purchase agreements, including planning and target-actual comparisons.
PROBIS handles revenue management just as thoroughly as cost management. Track revenue per unit, per lease agreement, and per installment—and compare actual results with the original calculation to identify the source of any deviation in returns.
PROBIS integrates directly with SAP, Yardi, Oracle, and MS Dynamics and provides the key metrics you need without disrupting your operations.
Isarwerk Neighborhood
| Unit | Status | Price / Rent | vs. |
|---|---|---|---|
| A-201 | Sold | 648.000 € | +3,8 % |
| A-202 | Sold | 472.500 € | +1,2 % |
| A-203 | Reserved | 824.000 € | −2,1 % |
| A-204 | Available | 361.000 € | — |
| 4 of 164 | 2.31 million euros | +2,4 % |
PROBIS maintains the same level of rigor in revenue performance as it does in cost management. Track revenue unit by unit, lease by lease, and installment by installment. Compare actual results with the original appraisal to identify the factors behind the return gap.
PROBIS connects instantly to SAP, Yardi, Oracle, and MS Dynamics to provide the insights you need without disrupting your workflow.
Harborline Commons
| Unit | Status | Price / Rent | vs. |
|---|---|---|---|
| A-201 | Sold | $648,000 | +3.8% |
| A-202 | Sold | $472,500 | +1.2% |
| A-203 | Reserved | $824,000 | −2.1% |
| A-204 | Available | $361,000 | — |
| 4 of 164 | $2.31M | +2.4% |
Every marketable asset, along with its status, price, buyer, and payment terms. Reservations, options, and expiration dates are stored in the same place as the resulting receivable.
The clauses that determine cash flow: term, indexation basis, rent-free period, contribution toward renovation costs, special termination and renewal options—and the actual rental income that results from them.
Occupancy, vacancy, and space utilization by type of use during ongoing operations—including rental income and service charge allocations per tenant, unit, and period.
Import the list of units and areas from the project—or directly from BIM.
Apply market benchmarks per unit or enter your own customized prices.
Record purchase and lease agreements with their actual terms and payment schedules.
Installments and index adjustments are triggered automatically based on construction progress and the reference date.
Actual Revenue vs. Cost Estimate, in real time, per unit and per project.
Import the list of units and areas from the project—or directly from BIM.
Apply market benchmarks per unit or enter your own customized prices.
Record purchase and lease agreements with their actual terms and payment schedules.
Installments and index adjustments are triggered automatically based on construction progress and the reference date.
Actual Revenue vs. Cost Estimate, in real time, per unit and per project.
A real-time view of what's for sale, reserved, rented, and available.
Learn MoreThe financial viability of each lease agreement, including the clauses that govern it.
Learn More"Are we still maintaining the margin?" – Answered in seconds.
Learn More| Construction Phase | Percentage | Amount | Status |
|---|---|---|---|
| 1 Earthwork | 7,0 % | 45.360 € | Published on March 14. |
| 2. Structural work completed | 32,0 % | 207.360 € | Published July 2. |
| 3 Roof | 8,0 % | 51.840 € | Confirmation of construction progress pending |
| 4 windows | 3,0 % | 19.440 € | Not due yet |
| 5 Interior Plaster | 12,0 % | 77.760 € | Not due yet |
| 6 Interior Finishing | 30,5 % | 197.640 € | Not due yet |
| 7 Handover | 7,5 % | 48.600 € | Not due yet |
| Contract Amount | 100 % | 648.000 € |
| Construction phase | Share | Amount | Trigger status |
|---|---|---|---|
| 1 Excavation | 7.0% | $45,360 | Released March 14 |
| 2 Shell Complete | 32.0% | $207,360 | Released July 2 |
| 3 Roof | 8.0% | $51,840 | Site approval pending |
| 4 Windows | 3.0% | $19,440 | Not due |
| 5 Band-Aids | 12.0% | $77,760 | Not due |
| 6. Fit-out | 30.5% | $197,640 | Not due |
| 7 Handover | 7.5% | $48,600 | Not due |
| Total contract amount | 100% | $648,000 |
The "Leasing & Usage" module keeps your financial picture up to date even after the handover. Track occupancy, vacancies, rental income, utility cost allocations, and the effects of changes in usage. Unambiguously assign space and costs to units, tenants, or business units.
About the Allocation ModelOccupancy, Vacancy, and Space Utilization
Revenue and Allocations by Tenant, Unit, and Period
Effects of Changes in Use on Income and Property Value
| Key figure | Lease Schedule | Rental −1 Quarter | Rent −5% | Combined |
|---|---|---|---|---|
| Occupancy Upon Stabilization | 94,0 % | 88,6 % | 94,0 % | 86,2 % |
| Net Operating Income (NOI) | €14.8 million | 13.6 million euros | €14.0 million | €12.4 million |
| Allocation of Service Charges | 92 % | 88 % | 92 % | 85 % |
| Actual vs. Budgeted | +2,4 % | −1,8 % | −2,9 % | −7,1 % |
The "Leasing & Usage" module keeps your financial picture up to date even after the handover. Track occupancy, vacancies, rental income, utility cost allocations, and the effects of changes in usage. Unambiguously assign space and costs to units, tenants, or business units.
About the Allocation ModelOccupancy, Vacancy, and Space Utilization
Revenue and Allocations by Tenant, Unit, and Period
Effects of Changes in Use on Income and Property Value
| Metric | Lease Agreement | Letting −1Q | Rent −5% | Combined |
|---|---|---|---|---|
| Occupancy at the point of stabilization | 94.0% | 88.6% | 94.0% | 86.2% |
| Net operating income | $14.8M | $13.6M | $14.0M | $12.4M |
| Service Charge Recovery | 92% | 88% | 92% | 85% |
| Achieved vs. Appraisal | +2.4% | −1.8% | −2.9% | −7.1% |
Sold, reserved, available, and rented—by unit—all on one screen.
Exchange sales and rental data in both directions without having to enter the information twice.
Unit structures come from the model, not from a typed-out list.
Installments due, received, and past due, each listed with the construction phase that triggered them.
Return and margin at the level of the smallest saleable unit, not just at the project level.
For cross-border projects with more than one reporting currency.
With deadline tracking and automatic approval.
A clear breakdown of net and gross income, by tenant and period.
Per unit, linked to the corresponding purchase or lease agreement.
From Frankfurt's Europaviertel to Munich Central Station to the Berlin office campus. Select a project to learn more about it.
EDEN is the Immobel Group’s 27-story residential tower, approximately 98 meters tall, located at the entrance to Frankfurt’s Europaviertel. It offers 263 condominiums, including three penthouses, a 24/7 concierge, and a private fitness center. Financing is led by Deutsche Pfandbriefbank, and the project is tracked in PROBIS. The success of a residential tower for sale hinges on the pricing of each individual unit and the timing of buyer payments—precisely the revenue side for which Rent & Sell was built.
Read the full project profile →The Verse, formerly Elementum, is a mixed-use high-rise and urban district near Munich Central Station designed by Herzog & de Meuron. Accumulata is the project developer for Oaktree Capital Management; the project is aiming for LEED Platinum certification. With approximately 76,000 m² of leasable space, the return on investment depends as much on lease terms, indexation, and the pace of leasing as it does on construction costs. PROBIS manages both sides of this equation within a single project.
Read the full project profile →DSTRCT.Berlin is HB Reavis’ office campus in Prenzlauer Berg, located next to the Velodrom and directly on the S-Bahn ring line. It offers more than 50,000 m² of leasable space in a new building and four historic brick halls with ceilings up to nine meters high. The campus is certified to WiredScore Platinum and pre-certified to Gold under WELL and DGNB. Anyone leasing a campus consisting of multiple buildings must track revenue per building, per tenant, and per lease—in addition to the costs of each individual building.
Read the full project profile →From Frankfurt's Europaviertel to Munich Central Station to the Berlin office campus. Select a project to learn more about it.
EDEN is the Immobel Group’s 27-story residential tower, approximately 98 meters tall, located at the entrance to Frankfurt’s Europaviertel. It offers 263 condominiums, including three penthouses, a 24/7 concierge, and a private fitness center. Financing is led by Deutsche Pfandbriefbank, and the project is tracked in PROBIS. The success of a residential tower for sale hinges on the pricing of each individual unit and the timing of buyer payments—precisely the revenue side for which Rent & Sell was built.
Read the full project profile →The Verse, formerly Elementum, is a mixed-use high-rise and urban district located near Munich Central Station, designed by Herzog & de Meuron. Accumulata is the project developer for Oaktree Capital Management; the project is aiming for LEED Platinum certification. With approximately 76,000 m² of leasable space, the return on investment depends as much on lease terms, indexation, and the pace of leasing as it does on construction costs. PROBIS manages both sides of this equation within a single project.
Read the full project profile →DSTRCT.Berlin is HB Reavis’s office campus in Prenzlauer Berg, located next to the Velodrom and directly on the S-Bahn ring line. It offers more than 50,000 m² of leasable space in a new building and four historic brick halls with ceilings up to nine meters high. The campus is certified to WiredScore Platinum and pre-certified to Gold under WELL and DGNB. Anyone leasing a campus consisting of multiple buildings must track revenue per building, per tenant, and per lease—in addition to the costs of each individual building.
Read the full project profile →No. Real estate agents and sales teams generally keep their own CRM systems. PROBIS integrates with these systems and tracks the financial implications—payment schedules, receivables, revenue forecasts, and comparisons with cost estimates.
Yes. Payment schedules in accordance with the Real Estate Broker and Developer Regulation (MaBV) are supported; installments are triggered based on construction progress, not just on the date.
Fixed, tiered, index-linked, and sales-based rents, including rent-free periods, incentives, subsidies for renovation costs, and special termination and renewal options—with automatic reminders to ensure that no option period is missed.
Directly. Revenue and cost elements are included in the same project, so cash flow, liquidity forecasts, and margin calculations all use the same figures. Actual revenue is compared with the assumptions from Calculate.
Yes—that’s exactly what “Leasing & Use” covers: occupancy, income, apportioned expenses, and changes in use for properties in operation, as the basis for portfolio-level performance.
We use your own project to model payment schedules, lease agreements, and revenue forecasts.
Security & Compliance
Financial data for real estate projects must meet the requirements of lenders, investors, and regulatory authorities. Our risk management framework withstands even the most thorough scrutiny, going far beyond simple checklists.
