Resources

Glossary

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Add Ons

A plug-in, an optional software component that extends the existing software. Additional features such as interfaces, extended tools (Project Clock from PROBIS) and special reports that can be activated. Can be called up in the project in the higher-level menu band under "Extras".

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Add Ons
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Traffic light function as quality gate

Project management method to evaluate the symbolic representation of project risks in the sense of the functionality of a traffic light. The classic colour distribution green = okay, yellow = caution and red = caution indicates the extent to which your project is affected by risks.

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Traffic light function as quality gate
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Change management

Transparent tracking and management of deviations from a defined budget via defined change management processes (pre-entry of the change, review, budgeting, release and settlement of the change) in order to be able to react to cost changes at any time.

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Change management
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Building contents

The budget values of a change or additional cost application which increase or reduce the construction target of the planned construction contents.

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Building contents
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Construction monitoring

Qualitative and quantitative collection and analysis of project data for lenders to systematically reduce the financing and construction risks of real estate projects. Mapped in PROBIS with the finance module developed for monitoring.

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Construction monitoring
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Building conditions

The budget values of a change or additional cost declaration which refer to the "construction process", the "condition" or the "construction procedure".

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Building conditions
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Benchmark

Standardised evaluation procedure that can be used to determine the performance of project costs and compare them according to certain key performance indicators (KPIs). Key performance indicators (KPIs) for the assessment and evaluation of construction costs. All relevant KPIs and benchmarks of projects and portfolios can be displayed from PROBIS.

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Benchmark
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User control

Integrated security mechanism by assigning user rights. Data protection regulations and responsibilities require that projects in a software can only be viewed and edited by authorised persons. Compliance with obligations is possible through the controlled management of users and the associated higher-level user and rights list.

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User control
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CapEx costs

The abbreviation CapEx stands for Capital Expenditures. This summarises capital expenditure on buildings (growth capex) and maintenance capex of a company.

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CapEx costs
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Cash Flow Tool

Software module to show the ratio of income as well as expenditure in a given accounting period. The Cashflow Tool is the planning of the use of funds or the planning of the outflow of funds over n-projects in PROBIS.

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Cash Flow Tool
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Cashflow

Ratio of income to expenditure in a given accounting period. When one speaks of Cashflow or the Cashflow Tool in PROBIS, one is referring to the planning of the use of funds or the planning of the outflow of funds.

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Cashflow
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Condition Precedent (CP)

Condition Precedent are disbursement requirements from the loan agreement and, under banking law, the most important contractual obligation of the bank and the customer. In banking terms, the cps are the actual start of the credit risk, so that the credit conditions stipulated in the loan agreement must be fulfilled by that time.

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Condition Precedent (CP)
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Dashboard

The dashboard is the cockpit of an individual project analysis. The graphical user interface, i.e. an arrangement of various graphical elements used to visualise data from PROBIS and manage third-party systems.

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Dashboard
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Developer calculation

Simplified calculation of economic viability in order to be able to estimate the economic success of a project at any time on the basis of key figures. Rough derivation of the expected profits in relation to the investment to be made for a project developer. PROBIS contains the calculate module, which includes the developer calculation.

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Developer calculation
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Dimension

Dimensions or catalogues are different structural elements or parameters that structure costs. One could also speak of groups of independent variables. The dependent variables of the evaluations would then be the respective values, such as budget, order value, forecasts. Common dimensions are cost groups according to DIN276, standard service area, company or components, but also orders or contractors.

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Dimension
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Service

An intangible good in which production and consumption take place simultaneously. As part of its services, PROBIS advises on the digitalisation of cost management and helps customers to structure and optimise their cost processes.

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Service
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Equity

The funds contributed by the client in the project, which, in contrast to debt capital, are left to the company for an unlimited period of time.

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Equity
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Revenue control

Monitoring of the amounts of money a company receives from the sale, rental of real estate, or space. Individual management of cost data on rent, purchase, special requests, sales and counterclaims, including profit forecasts and profit tracking.

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Revenue control
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Export data

Transfer and conversion of data from PROBIS into another programme or format. Thus, the export of all data to Excel is possible.

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Export data
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Statement of changes in equity

Confirmation to the real estate financing bank of the equity capital contributed. The proof of equity shows how much of the developer's (client's) own funds were used in a project. The proof of equity usually consists of a list of invoices paid by equity (EK), bank statements or deposit statements.

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Statement of changes in equity
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Debt capital

Capital that, in contrast to the equity capital of a legal entity, is made available by its creditors on a fixed-term and repayable basis. I.W. the FC loan made available to the customer by a bank.

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Debt capital
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Update

Increase/decrease of a budget. Is created as an additional budget pot in PROBIS and can be further subdivided into "registered" and "released" for a separate display in the reports.

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Update
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GAK phase

So-called land acquisition phase, in which early-phase costs of a project development are financed with debt by a real estate financing bank.

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GAK phase
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Main order

Commissioned services according to the bill of quantities without supplements.

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Main order
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Importer

Tool for transferring data from a third-party system or a data source into PROBIS. Several import functions make it possible to import extensive data from AVA, Ecxel, csv automatically with the import function.

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Importer
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Real estate controlling

Tracking of one or more properties according to individual attributes and dimensions. In this way, capex or opaex observations of a property can be displayed in the same way as an entire portfolio. From cost planning to commissioning of the property, real estate controlling with the PROBIS module control includes budget management, order management, supplement management, risk management, award processes, billing processes, scheduling, cash flow planning, reporting and forecasts for n-projects.

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Real estate controlling
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Cost report

A report that provides information on various financial statuses. A report that provides information on the various financial statuses. A report that provides information on the various financial statuses.

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Cost report
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Cost elements

Component-oriented descriptions for determining elements from quantities and services for costing based on DIN 276. Smallest unit on which a budget is planned and entered. The sum of all cost elements results in a cost estimate/extrapolation. Synonym: budget elements.

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Cost elements
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Cost forecast

Determination of the costs at the time of completion.

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Cost forecast
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Cost management

Management process in which the costs in a company are analysed in order to control and reduce them in a targeted manner. Includes data migration, consulting, process mapping, interfaces, quantity surveying and reporting.

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Cost management
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Cost controlling

Entrepreneurial management system whose core tasks are the planning, management and control of all company areas. From cost planning to the commissioning of a property, controlling with the PROBIS module control includes budget management, order management, supplement management, risk management, award processes, billing processes, scheduling, cash flow planning, reporting and the forecasts for n projects.

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Cost controlling
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Liquidity planning

Liquidity planning provides an overview of the time frame in which which financial resources must be made available for financing the project development. With PROBIS, liquidity planning can be carried out via the Cash Flow module.

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Liquidity planning
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Loan to value (LTV)

Describes the ratio of the loan to the market value of a property. The LTV describes how much credit one receives measured against the value of the property. It is the percentage ratio that financiers use when assessing creditworthiness and approving financing. Calculation Loan to Value = (loan volume / market value of the property) x 100

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Loan to value (LTV)
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Master data

Designation of the data that contain higher-level basic information about operationally relevant objects. Cross-project data can be imported, managed and settings made in the master data. Basis for multi-project view. Function can be called up within the multi-project view in the superordinate menu band under "Edit".

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Master data
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Mezzanine capital

Collective term for types of financing which, in their legal and economic form, represent a hybrid between equity and debt capital. In the classic variant, economic or balance sheet equity is provided to a company without granting the investors voting or influence rights or residual claims like the real shareholders.

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Mezzanine capital
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Multi-project view

Processual framework for managing and displaying multiple individual projects as a graphical user interface, directly after login. Quick overview of projects through multi-project reporting, display of project development and use of the project traffic light.

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Multi-project view
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Application for additional costs

Obligation to announce additional costs for additional services in the construction industry. Announcement as additional cost notification vis-à-vis the contract by the contractor vis-à-vis the client. Included in PROBIS in the module control via contract management.

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Application for additional costs
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Cash flow planning

Ratio of income and expenditure in a given accounting period. When PROBIS refers to cash flow planning, it means cash flow planning with the multi cash flow module.

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Cash flow planning
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Addendum

Subsequent amendment of the contract in the construction industry after the original conclusion of the contract. Claim by the contractor for payment for a construction work that deviates from the agreed construction target, which is only demanded or is only justifiable after the construction contract has been concluded. Included in PROBIS in the control module via contract management.

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Addendum
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Supplementary provision

Reserve for expected addenda to the original main contract, represents the provision for subsequent amendment of the contract.

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Supplementary provision
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OpEx costs

Operational expenses are operating costs incurred in the course of day-to-day business operations, for example for raw materials, personnel costs, energy costs and wages.

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OpEx costs
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Project Clock

Project management tool for digital analysis of project key figures. Graphical representation of the payment, construction, award, planning and marketing status on a monthly basis. The finance module from PROBIS contains the project clock for the digital processing of construction monitoring.

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Project Clock
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Project attributes

Classification of a building project on the basis of different, superordinate attributes. Attributes can be, for example, standard of construction, region, asset class, quality or person responsible. In PROBIS, all projects can be divided according to attributes and dimensions.

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Project attributes
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Process Mapping Software

Project management method for systematically describing, visualising and analysing processes with software. PROBIS supports in working out how these digital processes and workflows can be designed efficiently across all projects. Definition and planning of what a business unit and its resources do, who is responsible for project implementation and according to which standard this digital business process should be completed.

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Process Mapping Software
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Project Finance Real Estate

Project finances describe the cost management of the costs and revenues of a project. From the financing structure (equity, FC; mezzanine) to the budget and order structure to the accounting, all processes around the project finances are mapped.

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Project Finance Real Estate
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Project Controlling Software

Software for tracking one or more projects, with the core tasks of planning, controlling and monitoring all project areas. From cost planning to the commissioning of a property, project controlling with the PROBIS module control includes budget management, order management, supplement management, risk management, award processes, billing processes, scheduling, cash flow planning, reporting and the forecasts for n-projects.

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Project Controlling Software
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Quantity Surveyor

Job description from Great Britain, describes the activity or profession of a person who estimates the costs required for a construction project, including materials and labour. A so-called quantity surveyor as a construction professional with expert knowledge of construction costs and construction contracts. 

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Quantity Surveyor
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Quantity surveying

Occupational profile dealing with quantity and mass determination for a construction project. For the compilation of the TARGET-ACTUAL quantities and costs within the framework of a construction cost calculation. Originally quantity surveyors who were called chartered surveyors. Service that can be taken over by PROBIS.

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Quantity surveying
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Reserve

A reserve is a provision made within an order to counteract expected or unforeseen events. The reserve can be used to offset forecast-increasing events (e.g. the commissioning of a supplement). See also supplementary provision.

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Reserve
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Risk management

Project management method to manage or reduce corporate risks through their identification, analysis, quantification, assessment and evaluation. The risk module from PROBIS allows project risks to be evaluated according to probability of occurrence and damage level (individualised risk matrix), as well as simulations (Monte Carlo simulation) specific to the customer. Tracking takes place via individual risk reporting.

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Risk management
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Closing sheet

Specifically in the PROBIS programme, one speaks of the RSB when one means the calculation rule of an order that defines how the payment value of an invoice arises. The RSB contains all information on discounts, retentions and securities.

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Closing sheet
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Auditing process

Presentation of a regulated course of invoice movements as a digital process with all workflows. Central overview of all data of the invoice verification workflow up to the final invoice. Time saving through automated workstreams of the invoice run under connection of third-party systems to the construction cost controlling.

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Auditing process
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Reporting real estate projects

Customised reporting for the real estate industry. Real-time analysis of the status of project data and cost comparison with planned budgets. Support in structuring a meaningful reporting system. PROBIS provides cross-project statistics and reports, for example of your cash flow, the forecast or a total cost overview as individual reports. Key performance indicators (KPIs) are prepared and presented appropriately for controlling.

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Reporting real estate projects
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Interface

Exchange of data between different processes and systems. The transition point between different components of an IT system through which data exchange or data processing is realised.

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Interface
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Digital
Project controlling

PROBIS is the cloud-based platform for effective project controlling. From the first cost and revenue calculation, to multi-project controlling, to risk identification and monitoring of financing.

  • >
    Full cost control
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    Risk analysis & early warning system
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    AI-based benchmarking
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Field of application
Meaning of "Dashboard"
Typical functions and features
Corporate and project management
Central user interface for visualizing KPIs, business figures and project status
Real-time monitoring, data visualization, project management, reporting
IT and software development
Overview of system status, server status and technical metrics
Monitoring, alerting, performance analysis, error detection
Marketing and sales
Visualization of campaign successes, sales figures and reach
Analysis of marketing KPIs, lead tracking, conversion rate monitoring
Finance and controlling
Presentation of key financial figures, contribution margins and budget overview
Monitoring of cash flow, costs, profit margins, financial planning
Healthcare
Display of patient data, treatment progress and resources
Patient monitoring, capacity planning, quality control
Production and manufacturing
Visualization of key production figures, capacity utilization and system effectiveness
Production monitoring, quality control, process optimization
Geographic Information Systems (GIS)
Combination of maps and data visualizations for monitoring events
Map display, event monitoring, trend analysis