Real Estate Controlling

What is Real Estate Controlling?

Real Estate Controlling refers to the structured tracking, analysis, and management of one or more properties based on individual attributes, key figures, and relevant dimensions. It encompasses both the detailed examination of individual assets – for instance, regarding CAPEX (capital expenditures) and OPEX (operating expenditures) – and the comprehensive evaluation of entire real estate portfolios. The objective of real estate controlling is to create comprehensive transparency regarding costs, risks, progress, and economic viability, as well as to make the entire real estate lifecycle manageable.

Significance of Real Estate Controlling in the Real Estate and Construction Industry

Real estate controlling is an indispensable component of professional project development, property administration, and real estate management. It enables:

• Comprehensive Transparency: All relevant project and cost data are systematically recorded, analyzed, and evaluated.
• Informed Decisions: Investments and measures can be precisely managed through clear key figures and controlling tools.
• Risk Minimization: Early detection of cost deviations, delays, and financial risks through systematic risk management.
• Economic Optimization: End-to-end management of CAPEX and OPEX processes enhances the efficiency, quality, and economic viability of real estate investments.
• Portfolio Overview: Whether for individual assets or an entire portfolio, all real estate holdings can be comparably analyzed and optimized.

Areas of responsibility in real estate controlling

Real estate controlling covers the entire lifecycle of a real estate project – from planning and the construction phase to commissioning and utilization. This includes, among other things:

• Cost Planning: Compilation and structured management of all project costs, considering cost accounting models.
• Budget Management: Control of budgets and fund utilization as a basis for successful financing.
• Contract Management: Management of awarded services and contracts to ensure quality and adherence to deadlines.
• Change Order Management: Review and approval of additional services to prevent erroneous decisions.
• Risk Management: Identification, assessment, and monitoring of project-related risks as part of decision support.
• Procurement Processes: Structured tendering and awarding of services in compliance with real estate industry requirements.
• Billing Processes: Review and approval of invoices for transparent cost tracking.
• Scheduling: Monitoring milestones and project progress for efficient project control.
• Cashflow Planning: Analysis and forecasting of cash inflows and outflows to ensure liquidity.
• Reporting: Provision of transparent reports for stakeholders, including tenants, investors, and management.
• Forecasts for n-Projects: Proactive management across multiple projects for sustainable value creation.

Related Terms

• Project Controlling
• Cost Management
• Portfolio Analysis
• Property Management
• Risk Analysis

Real Estate Controlling in PROBIS

With the PROBIS control module, PROBIS offers a comprehensive, digital controlling system platform for real estate controlling. The module covers all core areas:

• Budget Management: Precise control and flexible adjustment of budgets for optimal resource utilization.
• Contract & Change Order Management: Complete transparency regarding contracted services and additional costs.
• Risk Management: Systematic identification and assessment of project-related risks as a basis for informed decisions.
• Procurement Processes: Digital support for tendering, evaluation, and commissioning.
• Billing & Cost Tracking: Comprehensive recording of all invoices, payments, and approvals for seamless cost control.
• Schedule & Progress Planning: Reliable overview of project status and milestones for efficient management.
• Cashflow & Forecasts: Real-time analyses for individual properties and multi-projects for strategic management.
• Reporting: Clear, auditable reports for banks, investors, tenants, and internal stakeholders.

Through these functions, PROBIS enables efficient, transparent, and future-oriented real estate controlling – across all project phases and throughout the entire real estate lifecycle.

Conclusion: What is Real Estate Controlling?

Real estate controlling involves the structured management and monitoring of costs, schedules, risks, and economic key figures throughout the entire lifecycle of a property or portfolio. With PROBIS, companies gain a powerful tool to analyze CAPEX and OPEX data, manage budgets, identify risks, and successfully commission real estate projects. This lays the foundation for sustainable success and optimized real estate investments.