Control

Invoice verification & approval rethoughtIntelligent control. Seamless processes. Digital security.

With PROBIS, you can automate the checking of construction invoices - across all input channels.
Thanks to AI pre-checking, verifiable measurement logic, multi-stage workflows and direct connection to third-party systems
, you retain control over your budget and payments at all times.

Invoice import from all channels

PROBIS offers maximum flexibility in invoice entry - from e-mail to our unique upload portal for contractors.

Upload via e-mail, drag & drop or platform
Exclusive upload portal for subcontractors with project and order binding
API interface for automated invoice transfer from third-party systems

AI-supported preliminary check & comparison

Each invoice is automatically read by our AI, linked to the corresponding order and checked for plausibility.

Automatic data comparison with order value, measurement & budget
Check for deductions, partial invoices & contract terms
Invoice is digitally pre-structured and prepared for the verification process

Test & release workflow with a system

After the preliminary check, the invoice is distributed, checked and released via freely configurable workflows - with full documentation.

Multi-stage inspection process with role allocation & deadlines
Cover sheet handling, retention & discount logic included
Interface for payment approval in SAP, DATEV, Oracle & Co.

Smart cost and revenue planning

The automated forecast calculation allows conclusions to be drawn about deviations from planning at any time.

Margins & sales targets always in view
Individual benchmark system
Dynamic project overview

Budget planning,
and updating

Budgets are linked to awarding units, orders and settlement data, and budgets are analysed for current actual values.

Budgeting at individual detail level
Intelligent budget comparisons
Difference reporting at the touch of a button

Cash flow & liquidity planning in real time

Ensure funding through automated cash flow planning based on execution times, actual billing and open amounts.

Automated cash flow planning
Individual cash outflow planning
Freely selectable distribution of open items

Managing projects holistically

Monitor the entire course of the project - from budget planning to risk analysis and cash flow planning.

Simple integration of third-party systems
Implementation of controlling processes
Monitoring through differential reports

One solution for the entire process

The system controls all relevant KPIs and gives you an overview of the project's profitability in real time.

Purchase price determination
Vermaktungsprognose
Overview of expense & income structures

Real-time project status and reporting

Define filter criteria such as DIN, location, planner, cost unit to get the analyses you need from the data cube.

Real-time data analysis
Intuitive supplement management
End-to-end invoice automation

Uniform monitoring processes

Intelligent risk identification and assessment, as well as standardised control mechanisms, allow for active management of the use of funds.

Early risk identification
Control of the use of funds
Invoice cover sheet with inspection stamp

More security and highest data quality

PROBIS ensures data quality by providing the central database for all actors in financing and its analysis.

Standardised control mechanisms
Clear tables of the use of funds
Automated equity capital statements

Data-based risk analysis in real time

PROBIS provides real-time risk analysis of enquiries, appraisals, loan agreement deviations and funding addenda.

Benchmarking for future projects
Individual reporting
Payment instruction from a system

Manage all processes with one solution

PROBIS guarantees data consistency and uniform processes. From cost determination to cash flow planning.

Risk identification & benchmarks
Standardised control mechanisms
Monitoring through differential reports

Holistic overview of decisions

Make data-based decisions throughout the project for everyone involved in the construction process.

Set individual standards
Integrated team communication
Overview of the expense & income structures

Cash flow & liquidity planning in real time

Uniform processes allow any size of construction projects and portfolios to be managed and optimized.

Automated decision templates
Integrated solution to increase efficiency
Risk monitoring & risk management

All-in-one Place Construction Cost Controlling

PROBIS is the industry standard solution for user-centric processes to easily access and manage all data for planning small, medium and large construction projects and entire project portfolios.

Plan projects

Developer Calculation

Individually configurable and tailored to your needs

KPI calculation

Automated determination and dynamic adjustment of KPIs in the course of the project

Purchase price determination

Intelligent purchase price determination and marketing forecast

Liquidity planning

Standardised specifications for the planning of liquidity flows

Dashboard

Aggregated and user-defined overview of all relevant KPIs

Manage processes

Change management

Real-time notices of cost changes and budget variances

Contract management

Automated reading, maintaining, checking and filing of legal obligations

Supplementary management

Digital transfer of supplementary documents for reading out, maintaining, checking and filing

Invoice management

All parties involved approve or correct invoices digitally in one process

Milestone Trend Analysis

Automated maintenance and alignment of deadline milestones

Avoid risks

KPI alignment

Target/actual comparison with KPIs and sales targets possible at any time

Change management

Real-time notices of cost changes and budget variances

Risk management

Evaluation of your project risks according to probability of occurrence and damage level

Revenue control

Monitor cost data on rent, purchase, sales and counterclaims

Early warning system

Automatic identification and information of exceeding threshold values

Further functions for auditing & control

PROBIS is the industry standard solution for user-centric processes to easily access and manage all data for planning small, medium and large construction projects and entire project portfolios.

Intelligent invoice portal for contractors

Exclusive self-service portal for submitting measurements and invoices - completely order-related.

Automatic OCR & AI linking

Incoming invoices are automatically read, processed and assigned to the correct project and order.

Contract &
Budget linking

Each invoice is automatically checked against the budget planning and the linked contract.

Quantity comparison &
Quantity logic

Measurement data and stored bills of quantities are integrated into the check.

Cover sheet & payment approval process

Integrated cover sheet handling with release options, deductions & markdown management.

Role-specific workflow management

Task-based approval process with reminders, deadlines & comment function.

Audit-proof
documentation

Every step in the testing process is digitally logged - for audits and verification.
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Individual release rules per project or client

Different release rules and audit trails for each project or company structure.

Payment connection to third-party systems

Transfer of approved invoices to SAP, DATEV, Oracle, etc. via interface.
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The solution for

standardised and best-practice processes in the real estate industry. PROBIS enables collaboration with all project participants in one solution for real estate projects of any size.

Developer

+50% cost certainty through real-time transparency and integrated processes for big data analysis for developers

Builders

+25 % savings of ancillary construction costs of the building owners through standardised and automated processes

Planner

Intuitive help for planners with budget calculation and its tracking

Project Manager

+50% increase in efficiency for project managers through real-time analysis and comparison with other projects

Banks

Digital monitoring of costs, deadlines and quality and creation of uniform standards

Investors

+25% efficiency increase for investors through holistic ERP approach and location-independent real time project status

Test PROBIS now without obligation!

PROBIS intelligently combines all cost management processes in one solution. Always have all costs and revenues under control throughout all phases of a project.

Test now

Intelligent Developer Calculation
Full cost control
Risk analysis & early warning system
Ki-based benchmarking

Control

Invoice import from all channels

AI-supported preliminary check & comparison

Test & release workflow with a system

Smart cost and revenue planning

Budget planning,and updating

Cash flow & liquidity planning in real time

Managing projects holistically

One solution for the entire process

Real-time project status and reporting

Uniform monitoring processes

More security and highest data quality

Data-based risk analysis in real time

Manage all processes with one solution

Holistic overview of decisions

Cash flow & liquidity planning in real time

All-in-one Place Construction Cost Controlling

Plan projects

Developer Calculation

KPI calculation

Purchase price determination

Liquidity planning

Dashboard

Manage processes

Change management

Contract management

Supplementary management

Invoice management

Milestone Trend Analysis

Avoid risks

KPI alignment

Change management

Risk management

Revenue control

Early warning system

Further functions for auditing & control

Intelligent invoice portal for contractors

Automatic OCR & AI linking

Contract & Budget linking

Quantity comparison & Quantity logic

Cover sheet & payment approval process

Role-specific workflow management

Audit-proof documentation

Individual release rules per project or client

Payment connection to third-party systems

The solution for

Developer

Builders

Planner

Project Manager

Banks

Investors

Test PROBIS now without obligation!

Product

Company

Industries

Budget planning,
and updating

Contract &
Budget linking

Quantity comparison &
Quantity logic

Audit-proof
documentation