Control

Invoice Verification & Approval Reimagined. Intelligent Control. Seamless Processes. Digital Security.

With PROBIS, you automate the review of construction invoices across all input channels.
Thanks to AI pre-validation, auditable measurement logic, multi-stage workflows, and direct integration with third-party systems,
you maintain control over your budget and payments at all times.

Invoice Import from All Channels

PROBIS offers maximum flexibility in invoice processing – from email to our unique upload portal for contractors.

Upload via email, drag & drop, or platform
Exclusive Upload Portal for Subcontractors, linked to specific projects and contracts
API interface for automated invoice transfer from third-party systems

AI-powered Pre-validation & Reconciliation

Every invoice is automatically processed by our AI, linked to its corresponding order, and validated for plausibility.

Automatic Data Reconciliation with Contract Value, Measurement & Budget
Verification of deductions, partial invoices, and contractual terms
Invoice is digitally pre-structured and prepared for the verification process

Systematic Review and Approval Workflow

Following the preliminary review, invoices are distributed, audited, and approved via freely configurable workflows, complete with full documentation.

Multi-stage review process with role allocation & deadlines
Cover sheet management, including retention and advance payment logic.
Integration for payment approval with SAP, DATEV, Oracle, and similar systems.

Smart Cost and Revenue Planning

Automated forecast generation allows for real-time identification of deviations from the planned budget.

Keeping Margins and Sales Targets consistently monitored
Custom Benchmark System
Dynamic Project Overview

Budget Planning,
and Revision

Budgets are linked with procurement units, contracts, and billing data, and analyzed against current actual values.

Customized Level of Detail for Budgeting
Intelligent Budget Comparisons
Variance reports on demand

Cash Flow & Liquidity Planning in Real Time

Ensuring financing through automated cash outflow planning based on execution timelines, actual invoicing, and outstanding amounts.

Automated Cash Flow Planning
Custom Cash Outflow Planning
Customizable allocation of open items

Manage Projects Holistically

Monitor the entire project lifecycle – from budget planning to risk analysis and cash flow forecasting.

Seamless integration of third-party systems
Implementation of Project Control Processes
Monitoring through Variance Reports

A solution for the entire process

The system manages all relevant KPIs and provides a real-time overview of the project's economic viability.

Purchase Price Determination
Marketing Forecast
Overview of Expense and Revenue Structures

Real-time project status and reporting

Define filter criteria such as DIN, location, planner, and cost center to obtain the specific analyses from the Data-Cube that you require.

Real-time Data Analysis
Intuitive Change Order Management
End-to-End Invoice Automation

Standardized Processes in Monitoring

Intelligent risk identification and assessment, along with standardized control mechanisms, enable active management of fund utilization.

Proactive Risk Identification
Management of Fund Utilization
Invoice Cover Sheet with Verification Stamp

Enhanced Security and Highest Data Quality

PROBIS ensures data quality by providing a central data foundation for all stakeholders involved in financing and its analysis.

Standardized control mechanisms
Clear Fund Utilization Tables
Automated Equity Verification

Data-driven Risk Analysis in Real-time

PROBIS provides real-time risk analyses of inquiries, assessments, deviations from loan agreements, and financing addenda.

Benchmarking for Future Projects
Custom Reporting
System-generated payment instruction

Manage all processes with a single solution

PROBIS guarantees data consistency and standardized processes, from cost determination to cash flow planning.

Risk Identification & Benchmarks
Standardized control mechanisms
Monitoring through Variance Reports

Comprehensive insight into decisions

Make data-driven decisions throughout the entire project lifecycle for all parties involved in the construction process.

Define Custom Standards
Integrated Team Communication
Overview of Expense and Revenue Structures

Cash Flow & Liquidity Planning in Real Time

Standardized processes enable the management and optimization of construction projects and portfolios of any scale.

Automated Decision Templates
Integrated Solution for Efficiency Enhancement
Risk Monitoring & Risk Management

All-in-one Place Construction Cost Management

PROBIS serves as the industry-standard solution for user-centric processes, facilitating the accessible management of all planning data across small, medium, and large construction projects, as well as comprehensive project portfolios.

Plan Projects

Developer Calculation

Individually configurable and tailored to your specific requirements.

KPI Calculation

Automated Determination and Dynamic Adjustment of Project KPIs

Purchase Price Determination

Intelligent Purchase Price Determination and Marketing Forecast

Liquidity Planning

Standardized guidelines for liquidity flow planning

Dashboard

Aggregated and customized overview of all relevant KPIs

Manage Processes

Change Management

Real-time notifications on cost changes and budget deviations

Contract Management

Automated reading, maintenance, verification, and archiving of legal obligations

Change Order Management

Digital transfer of change order documents for extraction, maintenance, review, and archiving

Invoice Management

All stakeholders digitally approve or correct invoices within a single process

Milestone Trend Analysis

Automated Management and Reconciliation of Schedule Milestones

Mitigate Risks

KPI Reconciliation

Continuous target-actual comparison for KPIs and sales objectives is possible at any time

Change Management

Real-time notifications on cost changes and budget deviations

Risk Control

Assessment of your project risks by probability of occurrence and damage level.

Revenue Control

Monitoring cost data for rent, purchase, sales, and counterclaims.

Early Warning System

Automated identification and notification of threshold exceedances

Additional features for invoice verification & control

PROBIS serves as the industry-standard solution for user-centric processes, facilitating the accessible management of all planning data across small, medium, and large construction projects, as well as comprehensive project portfolios.

Intelligent Invoice Portal for Contractors

Exclusive Self-Service Portal for submitting quantity surveys and invoices – entirely contract-specific.

Automatic OCR & AI Integration

Incoming invoices are automatically read, processed, and assigned to the correct project and order.

Contract &
Budget Linkage

Each invoice is automatically verified against the budget plan and the associated contract.

Quantity Survey Reconciliation &
Quantity Logic

Measurement data and stored bills of quantities are integrated into the review process.

Cover Sheet & Payment Approval Process

Integrated Cover Sheet Management with Approval Options, Deductions & Progress Payment Administration.

Role-Specific Workflow Management

Task-based approval process with reminders, deadlines, and comment functionality.

Auditable Documentation

Every step in the verification process is digitally logged – for audit purposes and evidentiary documentation.
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Custom Approval Rules per Project or Client

Varying approval rules and audit trails per project or corporate structure.

Payment integration with third-party systems

Transfer of approved invoices to SAP, DATEV, Oracle, and many more via interface.
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The solution for

Standardized and best-practice processes in the real estate industry. PROBIS enables collaboration with all project stakeholders within a single solution for real estate projects of any size.

Developer

+50% cost certainty through real-time transparency and integrated big data analysis processes for developers

Building Owners

+25% savings in ancillary construction costs for Building Owners through standardized and automated processes

Planner

Intuitive support for design professionals in budgeting and cost tracking

Project Manager

Achieve a 50% efficiency increase for project controllers through real-time analysis and project benchmarking.

Banks

Digital monitoring of costs, schedules, and quality, along with the establishment of uniform standards

Investors

+25% efficiency increase for investors through a holistic ERP approach and location-independent real-time project status

Experience PROBIS with a free trial now!

PROBIS intelligently integrates all cost management processes into a single solution. Gain complete control over all costs and revenues throughout every project phase.

Test Now

Intelligent Developer Costing
Full Cost Control
Risk Analysis & Early Warning System
AI-powered Benchmarking

Control

Invoice Import from All Channels

AI-powered Pre-validation & Reconciliation

Systematic Review and Approval Workflow

Smart Cost and Revenue Planning

Budget Planning,and Revision

Cash Flow & Liquidity Planning in Real Time

Manage Projects Holistically

A solution for the entire process

Real-time project status and reporting

Standardized Processes in Monitoring

Enhanced Security and Highest Data Quality

Data-driven Risk Analysis in Real-time

Manage all processes with a single solution

Comprehensive insight into decisions

Cash Flow & Liquidity Planning in Real Time

All-in-one Place Construction Cost Management

Plan Projects

Developer Calculation

KPI Calculation

Purchase Price Determination

Liquidity Planning

Dashboard

Manage Processes

Change Management

Contract Management

Change Order Management

Invoice Management

Milestone Trend Analysis

Mitigate Risks

KPI Reconciliation

Change Management

Risk Control

Revenue Control

Early Warning System

Additional features for invoice verification & control

Intelligent Invoice Portal for Contractors

Automatic OCR & AI Integration

Contract & Budget Linkage

Quantity Survey Reconciliation & Quantity Logic

Cover Sheet & Payment Approval Process

Role-Specific Workflow Management

Auditable Documentation

Custom Approval Rules per Project or Client

Payment integration with third-party systems

The solution for

Developer

Building Owners

Planner

Project Manager

Banks

Investors

Experience PROBIS with a free trial now!

Product

Enterprise

Industries

Budget Planning,
and Revision

Contract &
Budget Linkage

Quantity Survey Reconciliation &
Quantity Logic