CAPEX / OPEX

Mastering CAPEX & OPEX – strategic planning, targeted control. Transparent investments and operating costs
across periods, assets, and portfolios.

With PROBIS, you maintain a clear overview of all investments (CAPEX) and ongoing operating costs (OPEX) at both portfolio and property levels. Proactively plan measures, effectively manage budgets over multiple years, and
optimize capital allocation for maximum value appreciation of your real estate assets.

Strategic Multi-Year Planning & Forecasting

Whether a 10-year plan or an evergreen model, PROBIS enables long-term and dynamic investment planning with comprehensive cost control.

Multi-year Budgeting & Rolling Planning
Evergreen Structures with Continuous Adaptation
Forecasts & Scenarios for Investment Cycles

Workflow-Driven Requirements Management

CAPEX and OPEX measures can be systematically recorded, approved, and evaluated – structured, digital, and with clear accountability.

Capture & Prioritization of Measures with Review & Approval Workflows
Workflow Management with Deadlines, Roles & Escalations
Central Documentation for Investment Decisions & Budget Utilization

KPI-driven management and analysis

Define individual KPIs to evaluate your investment strategy – from efficiency to value retention – and continuously monitor developments.

Project- and Asset-Related CAPEX/OPEX Analysis
Real-time monitoring based on individually definable KPIs
Visual dashboards for target control & performance optimization

Smart Cost and Revenue Planning

Automated forecast generation allows for real-time identification of deviations from the planned budget.

Keeping Margins and Sales Targets consistently monitored
Custom Benchmark System
Dynamic Project Overview

Budget Planning,
and Revision

Budgets are linked with procurement units, contracts, and billing data, and analyzed against current actual values.

Customized Level of Detail for Budgeting
Intelligent Budget Comparisons
Variance reports on demand

Cash Flow & Liquidity Planning in Real Time

Ensuring financing through automated cash outflow planning based on execution timelines, actual invoicing, and outstanding amounts.

Automated Cash Flow Planning
Custom Cash Outflow Planning
Customizable allocation of open items

Manage Projects Holistically

Monitor the entire project lifecycle – from budget planning to risk analysis and cash flow forecasting.

Seamless integration of third-party systems
Implementation of Project Control Processes
Monitoring through Variance Reports

A solution for the entire process

The system manages all relevant KPIs and provides a real-time overview of the project's economic viability.

Purchase Price Determination
Marketing Forecast
Overview of Expense and Revenue Structures

Real-time project status and reporting

Define filter criteria such as DIN, location, planner, and cost center to obtain the specific analyses from the Data-Cube that you require.

Real-time Data Analysis
Intuitive Change Order Management
End-to-End Invoice Automation

Standardized Processes in Monitoring

Intelligent risk identification and assessment, along with standardized control mechanisms, enable active management of fund utilization.

Proactive Risk Identification
Management of Fund Utilization
Invoice Cover Sheet with Verification Stamp

Enhanced Security and Highest Data Quality

PROBIS ensures data quality by providing a central data foundation for all stakeholders involved in financing and its analysis.

Standardized control mechanisms
Clear Fund Utilization Tables
Automated Equity Verification

Data-driven Risk Analysis in Real-time

PROBIS provides real-time risk analyses of inquiries, assessments, deviations from loan agreements, and financing addenda.

Benchmarking for Future Projects
Custom Reporting
System-generated payment instruction

Manage all processes with a single solution

PROBIS guarantees data consistency and standardized processes, from cost determination to cash flow planning.

Risk Identification & Benchmarks
Standardized control mechanisms
Monitoring through Variance Reports

Comprehensive insight into decisions

Make data-driven decisions throughout the entire project lifecycle for all parties involved in the construction process.

Define Custom Standards
Integrated Team Communication
Overview of Expense and Revenue Structures

Cash Flow & Liquidity Planning in Real Time

Standardized processes enable the management and optimization of construction projects and portfolios of any scale.

Automated Decision Templates
Integrated Solution for Efficiency Enhancement
Risk Monitoring & Risk Management

All-in-one Place Construction Cost Management

PROBIS serves as the industry-standard solution for user-centric processes, facilitating the accessible management of all planning data across small, medium, and large construction projects, as well as comprehensive project portfolios.

Developer Calculation

Individually configurable and tailored to your specific requirements.

KPI Calculation

Automated Determination and Dynamic Adjustment of Project KPIs

Purchase Price Determination

Intelligent Purchase Price Determination and Marketing Forecast

Liquidity Planning

Standardized guidelines for liquidity flow planning

Dashboard

Aggregated and customized overview of all relevant KPIs

Change Management

Real-time notifications on cost changes and budget deviations

Contract Management

Automated reading, maintenance, verification, and archiving of legal obligations

Change Order Management

Digital transfer of change order documents for extraction, maintenance, review, and archiving

Invoice Management

All stakeholders digitally approve or correct invoices within a single process

Milestone Trend Analysis

Automated Management and Reconciliation of Schedule Milestones

KPI Reconciliation

Continuous target-actual comparison for KPIs and sales objectives is possible at any time

Change Management

Real-time notifications on cost changes and budget deviations

Risk Control

Assessment of your project risks by probability of occurrence and damage level.

Revenue Control

Monitoring cost data for rent, purchase, sales, and counterclaims.

Early Warning System

Automated identification and notification of threshold exceedances

Additional features for CAPEX/OPEX management

PROBIS serves as the industry-standard solution for user-centric processes, facilitating the accessible management of all planning data across small, medium, and large construction projects, as well as comprehensive project portfolios.

Asset- and Measure-Based Planning

CAPEX/OPEX allocation at the object, sub-area, or measure level.

Custom Planning Logic per Asset Class

Diverse planning cycles and regulatory frameworks for, e.g., residential, office, or retail projects.

Seasonal & Cyclical Budget Allocation

Time-Phased Fund Utilization Throughout the Fiscal Year.

Rolling Forecast &
Annual Reconciliation

Dynamic progression with plan-actual comparison over several years.

Capital Allocation Analysis
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Evaluation of fund utilization based on ROI, urgency, or value appreciation potential.

Integration with ESG, maintenance, and profitability goals

CAPEX/OPEX strategies aligned with sustainability & portfolio strategy.

Investment Controlling with Early Warning Indicators

Automatically detect deviations, project delays, or budget overruns.

Standardized CAPEX/OPEX Reporting

Generation of comprehensive reports for budget planning, financial institutions, property owners, and governing bodies.

Integration into Budget, Cash Flow & Financial Planning

Automatic Transfer of CAPEX/OPEX Values into Comprehensive Financial Models.
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The solution for

Standardized and best-practice processes in the real estate industry. PROBIS enables collaboration with all project stakeholders within a single solution for real estate projects of any size.

Developer

+50% cost certainty through real-time transparency and integrated big data analysis processes for developers

Building Owners

+25% savings in ancillary construction costs for Building Owners through standardized and automated processes

Planner

Intuitive support for design professionals in budgeting and cost tracking

Project Manager

Achieve a 50% efficiency increase for project controllers through real-time analysis and project benchmarking.

Banks

Digital monitoring of costs, schedules, and quality, along with the establishment of uniform standards

Investors

+25% efficiency increase for investors through a holistic ERP approach and location-independent real-time project status

Experience PROBIS with a free trial now!

PROBIS intelligently integrates all cost management processes into a single solution. Gain complete control over all costs and revenues throughout every project phase.

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Intelligent Developer Costing
Full Cost Control
Risk Analysis & Early Warning System
AI-powered Benchmarking

CAPEX / OPEX

Strategic Multi-Year Planning & Forecasting

Workflow-Driven Requirements Management

KPI-driven management and analysis

Smart Cost and Revenue Planning

Budget Planning,and Revision

Cash Flow & Liquidity Planning in Real Time

Manage Projects Holistically

A solution for the entire process

Real-time project status and reporting

Standardized Processes in Monitoring

Enhanced Security and Highest Data Quality

Data-driven Risk Analysis in Real-time

Manage all processes with a single solution

Comprehensive insight into decisions

Cash Flow & Liquidity Planning in Real Time

All-in-one Place Construction Cost Management

Developer Calculation

KPI Calculation

Purchase Price Determination

Liquidity Planning

Dashboard

Change Management

Contract Management

Change Order Management

Invoice Management

Milestone Trend Analysis

KPI Reconciliation

Change Management

Risk Control

Revenue Control

Early Warning System

Additional features for CAPEX/OPEX management

Asset- and Measure-Based Planning

Custom Planning Logic per Asset Class

Seasonal & Cyclical Budget Allocation

Rolling Forecast & Annual Reconciliation

Capital Allocation Analysis‍

Integration with ESG, maintenance, and profitability goals

Investment Controlling with Early Warning Indicators

Standardized CAPEX/OPEX Reporting

Integration into Budget, Cash Flow & Financial Planning

The solution for

Developer

Building Owners

Planner

Project Manager

Banks

Investors

Experience PROBIS with a free trial now!

Product

Enterprise

Industries

Budget Planning,
and Revision

Rolling Forecast &
Annual Reconciliation

Capital Allocation Analysis
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