Project Cost Management for U.S. Real Estate
PROBIS gives developers, owners, and financiers a real-time view of every dollar, using AI to identify cost variances from your budget before they add up.
Financial Management for European Real Estate
PROBIS is the cloud-based platform for project controlling and cross-portfolio financial management, from the initial cost estimate to the final handover. AI provides early insight into cost trends and risks across the entire portfolio.
For whom
Review each payment request against the budget, work orders, and verified construction progress before funds are disbursed.
Budget variances and schedule delays become apparent immediately, not just in the next report.
Compare each item with cost data from over 2,000 comparable projects before committing capital.
Monitor covenants based on real-time project data and export lender reports in Excel format, which your team already uses.
Identify risks early. Report with a click. Finance with confidence.
See how much has been drawn down, invested, and is still outstanding, project by project.
Compare live forecasts with the approved budget so that a declining margin is noticed before it turns into a loss.
Cost overruns and delays are assessed as soon as they are identified and prioritized across the portfolio.
Export quarterly reports directly from live project data without having to merge them manually.
Keep an eye on capital. Spot deviations early. Report with confidence.
Search through 20 years of cost history from over 2,000 projects by asset class, size, and region.
See which positions fall outside the expected range and by how much.
Track the cost status of all cases without having to maintain a separate spreadsheet for each client.
Provide your client with a benchmark-based recommendation rather than an opinion.
Benchmark faster. Flag outliers. Provide advice based on supporting documentation.
Model scenarios side by side and benchmark them against over 2,000 projects before you buy the property.
Contracts, amendments, and commitments—indexed and searchable.
Real-time cost monitoring reports deviations immediately, not just at the time of handover.
Every unit, every lease, every sale—with revenue tracked in real time against your budget.
Find the margin. Secure it. Sell against the plan.
Every property and every asset class in a consolidated, up-to-date portfolio, with occupancy rates at a glance.
Track renovations and upgrades against budgets and work orders, project by project.
CAPEX, OPEX, and financing structure over time, from equity to the remaining reserve.
Import and export in both directions so that your models remain connected to live data.
One view. Every object. Always up to date.
The Problem
A trade is often underestimated. It's small, easy to overlook, and easy to put off.
Projects
Projects
Single source of truth
One database
What's Changing
Every number in every report comes from the same well-maintained database, so two teams never argue over which spreadsheet is correct.
Discrepancies are acceptable as long as they are merely rounding errors and do not give rise to a dispute over additional payments.
Forecasts are updated based on actual contract and invoice data, not through manual updates.
Reports for investors and governing bodies are generated from the same real-time data your team uses.
Every project is consolidated into a portfolio overview without the need for manual consolidation.
PROBIS Expert provides us with a central interface for all project-specific data exchange within the Fraport AG system. All data formats from the various databases converge in PROBIS, enabling modern project management that meets the requirements of a multi-project environment.
Stephanie Pudwitz
Managing Director
PROBIS provides an unprecedented comprehensive overview of proforma, from acquisition to asset management.
Sean Wright
Investment Principal, JLL Spark Global Ventures
Berlin is a vibrant metropolis whose historic city center, like no other, symbolizes the coming together of a diverse array of people and cultures. To successfully develop projects in such an environment, the history of the location is just as important to us as its future. …Innovative cost management is a key factor for success in this ambitious construction project.
Daniel Havers
Executive Director
The transformation of the two former barracks sites into the vibrant and urban 'York-Quartier' and 'Oxford-Quartier' city districts represents a significant urban development initiative in the expanding city of Münster. ...PROBIS software provides robust support, ensuring our individual requirements are accommodated to the fullest extent possible.
Stephan Aumann
Managing Director
PROBIS has become our central platform where all our projects come together. Today, we can see at a glance where we stand: across projects, in a comparable way, and without having to juggle Excel spreadsheets.
Markus Dieglemann
Managing Partner
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Working with PROBIS' construction monitoring tool has significantly strengthened our risk management. Its real-time construction monitoring and standardized reporting tools allow us to proactively identify and mitigate financial risks
Marc Bonner
Director
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how it works
PROBIS follows the project in the way your team naturally thinks, not according to the structure of software modules.
What AI Really Does
Report a cost shortfall in the month it occurs, not when it is reported.
Recalculate the full cost estimate whenever a change is made.
Identifies schedule and cost risks together before they turn into claims.
Compare your budget to over 1,000 similar projects in seconds.
Automatically reconciles incoming invoices with contracts and obligations.
Automatically forwards approvals to the appropriate person as soon as a threshold is reached.
Interfaces
PROBIS retrieves data directly from the source. This ensures that the data is always valid and up-to-date, without the need for duplicate data maintenance. Every relevant interface is integrated using modern technology, without requiring you to replace the systems you already use.
Learn more →
Onboarding
No discovery phase with twenty workshops. No months of onboarding before you see any numbers.
This is the path from scattered data to your first live dashboard.
Phase 1
Cost structure and chart of accounts will be mapped to your existing system, not ours.
Phase 2
ERP, banking, and document sources are integrated via existing interfaces.
Phase 3
Historical data is loaded and benchmarked, and forecasts are compared against known results.
Phase 4
Your team, your investors, and your board all see the same real-time figure.
Build it yourself or buy it
Twenty years of experience in project cost management, proven workflows, and benchmarks—versus developing a solution in-house that starts from scratch.
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Spreadsheet
PROBIS
| Criterion | Spreadsheet | Silo solutions | ERP Add-On Module | PROBIS |
|---|---|---|---|---|
| Time Remaining Until Live Operation | Never really “live” | Weeks, but only for one task | Months of Configuration | 4 Phases, Entire Life Cycle |
| Portfolio Overview | Manual Aggregation | Only individual projects | Built for accounting, not for costs | Native, in real time |
| AI Benchmarking | Doesn't exist | Rare and isolated | Not a core function | Integrated across more than 2,000 projects |
| Audit Compliance | "Final_v14_real" | Per tool, not split | Accounting level, not cost level | Every change, every user |
Build it yourself or buy it
Twenty years of experience in project controlling, proven workflows, and benchmarks—versus a custom-built solution that starts from scratch.
Spreadsheet
PROBIS
| Criterion | Spreadsheet | Silo solutions | ERP Add-On Module | PROBIS |
|---|---|---|---|---|
| Time Remaining Until Live Operation | Never really “live” | Weeks, but only for one task | Months of Configuration | 4 Phases, Entire Life Cycle |
| Portfolio Overview | Manual Aggregation | Only individual projects | Built for accounting, not for costs | Native, in real time |
| AI Benchmarking | Doesn't exist | Rare and isolated | Not a core function | Integrated across more than 2,000 projects |
| Audit Compliance | "Final_v14_real" | Per tool, not split | Accounting level, not cost level | Every change, every user |
| Structures in accordance with DIN 276 / HOAI | Manual Assignment | Rarely supported | Not built for construction cost classifications | Natively integrated |
Security & Compliance
Financial data for real estate projects must meet the requirements of lenders, investors, and regulatory authorities. Our risk management framework withstands even the most thorough scrutiny, going far beyond simple checklists.
Security & Compliance
Financial data for real estate projects must meet the requirements of lenders, investors, and regulatory authorities. Our risk management framework withstands even the most thorough scrutiny, going far beyond simple checklists.
Prices
Our pricing is based on your portfolio, not on the number of users. Contact us to discuss a quote tailored to the size of your portfolio.
