PROBIS AI LABS

AI that checks, categorizes, and reports before you even have to ask.

Q: How does AI Labs check invoices against contracts?

Incoming invoices are automatically checked against purchase orders and contract terms. Discrepancies are flagged as amendments before the invoice is paid, not after.

Q: Is human approval still required for AI Labs decisions?

Yes. Every action that changes a number requires human approval. The AI makes a suggestion; a human confirms it.

PROBIS AI Labs is a set of six AI-powered modules within the PROBIS platform: They extract cost data from BIM models and contracts, verify invoices against budgets, and automatically generate real-time financial reports—ensuring that human decision-making remains at the center of the process, from the first calculation step to the final report.

In the past, recorded costs simply ended up in a report. With PROBIS, they result in a decision—verified, assigned, and ready for action—before anyone has to chase down the numbers.

Talk to our team →View modules

Controlled Validation

Every figure is checked against the budget, contract, and forecast before it reaches a person.

Agency Reporting

Dashboards are automatically generated from live project data; nothing is compiled manually.

Active ModuleLive

Report created2 minutes ago

Highlighted DeviationChange Order No. 114

Approval StatusPending review by Controlling

THE AI LABS MODULES

Six features, integrated directly into your workflow.

Not just a generic “AI-powered platform.” Each module listed below is named exactly after what it does, throughout the cost lifecycle.

CALCULATE

AI reads documents and models so you don't have to.

Upload a BIM model, a contract, or a scanned cost estimate. The AI extracts the quantity and cost data that a person would otherwise have to identify manually.

IFC ChatLIVE

Ask a question and receive a bulk extract from a BIM model in minutes—no BIM coordinator is needed to perform a plausibility check.

DECISION-MAKING · AGENCY REPORTING

AI automatically transforms validated data into the report you actually need.

No one creates this report manually. An agent pulls live project data, builds the dashboard, and keeps it up to date—generated on demand, never out of date.

Widget GeneratorLive

A lender requests a portfolio overview. The AI generates the dashboard in minutes instead of the days it used to take.

DECIDE · AI REPORT BUILDER

Create any report using a prompt, powered by the data sources of your choice.

Describe the report you need in simple terms and specify the relevant projects and data sources: cost estimates, contracts, and invoices. The AI will compile it from scratch, ready to send. Once created, it remains live: the report updates automatically as soon as new data comes in.

AI Report BuilderLIVE

A controller enters a prompt once to generate a monthly variance report for three projects. From then on, it updates itself automatically as soon as new cost data comes in—always up to date, never regenerated.

CHECK

AI automatically assigns costs to the budget and contract.

Incoming costs are checked against your cost structure and contract packages and then allocated without anyone having to manually transfer numbers between systems.

Automated BudgetingBeta

A new invoice is received. The AI assigns it to the correct budget line and the appropriate contract package before the end of the month.

RECOGNIZE

AI checks every invoice against your contracts before it turns into a dispute.

Incoming invoices are checked against purchase orders and contract terms. Any discrepancies are flagged as amendments before payment is made, not after.

Claim ManagementBETA

An invoice is received that does not comply with the agreed-upon contract terms. The AI flags the discrepancy as an addendum before the invoice is paid, not after.

FORECAST

AI predicts how costs and the schedule will evolve.

Early indicators regarding costs, schedule, and risk are identified while there is still time to take action—not only after the reporting cycle has ended.

Predictive EngineIN DEVELOPMENT

A project is on track to exceed its budget three months in advance. The AI flags the probability early on, while there is still budgetary leeway to take action—not only after the variance appears in the report.

DESIGNED FOR

The people who are financially responsible.

Each AI Labs module is designed around a specific role, not a generic user.

🏢

Developer

Cost overruns identified too late → flagged while there is still time to act

Cost overruns are detected too late; reporting is fragmented across spreadsheets; there is no real-time overview across projects.

+20%Cost accuracy

🏦

Lenders & Investors

Quarterly PDF → Real-time S&U tracking across the entire portfolio

Lack of transparency in project finances, delayed detection of budget variances, and manual monitoring of dozens of projects.

-20%Probability of failure

👥

Consultant

Weekly Status Deck → a live view that customers can access themselves

Manual compilation of status reports, fragmented data spread across various tools, and no way to display real-time status.

-30%Required personnel costs

GOVERNANCE FROM THE START

Each module runs on your data. Every action requires a person.

AI Labs is built for companies that can't afford compliance gaps. Nothing here replaces the person who grants approval; it simply eliminates the manual work that stands between that person and a decision.

Role-Based Visibility

A controller, a CFO, and a lender all see the same number, but at the level of detail required by their respective roles.

Validation Involving Human Participants in the Process

Human approval required for every action that changes a number. The AI makes a suggestion; a human confirms it.

Full Traceability

A complete history behind every number: its source, its assumption, its approval.

THE DECISION-MAKING PATH

Source

Contract Line Item or Model Reference

Assumption

What the agent used to determine the number

Exam

Reconciled with the budget, contract, and forecast

Approval

Approved by the responsible controller

WHERE TO START

A pilot project lasting just a few weeks, not a rollout that takes years.

You don't need all six modules at once. Most teams start with just one.

Quick-Win Package

Deploy an AI Labs module to a live project within weeks—no integration project required.

e.g., IFC Chat on BIM

Specific Use Case

Tell us which workflow takes up the most of your team's time. We'll build the module around it.

e.g., voting tasks

Pilot for a Single Skill

Choose a skill—Calculating, Checking, Recognizing, or Deciding—and test it on your own before moving on to the next level.

e.g., cost allocation

Start Benchmark

Compare your data with over 1,000 projects already on the platform.

Managed over €400 billion

Frequently Asked Questions

What is PROBIS AI Labs?

PROBIS AI Labs is a set of six AI-powered modules within the PROBIS platform that extract cost data from BIM models and contracts, verify invoices against budgets and contracts, and automatically generate real-time financial reports.

How does AI Labs verify invoices against contracts?

Incoming invoices are automatically reconciled against purchase orders and contract terms. Discrepancies are flagged as adjustments before the invoice is paid, not after.

Can AI Labs extract data from BIM models?

Yes. The Calculate module reads uploaded BIM models, contracts, or scanned cost estimates and extracts quantity and cost data without requiring a BIM coordinator to perform a manual plausibility check.

Is human approval still required for decisions made by AI Labs?

Yes. Any action that changes a number requires human approval. The AI makes a suggestion, and a human confirms it.